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Portfolio HR & Reward
,
London, Greater London
HR Administrator
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Job Type: Full-time |
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Overview
Our client is looking for an HR Administrator to join their team of 3. Key task and responsibilities: Provide day to day HR administrative support to the HR Manager and HR team. Printing, Scanning, and Filing as and when required. Maintain e-files for employee paperwork. Manage the new starter process in accordance with guidelines, maintaining high levels of accuracy at all times, providing status updates and chasing new joiner information as required Ensure all new starters are set up on HR systems accurately and promptly Ensure all employees provide copies of relevant documentation to prove eligibility to work across jurisdictions Lead on the employee file data cleanse and creation of HR filing system, responsible for appropriate version control and governance of employee records Draft reference letters; post-employment references, visa references and mortgage/rent references Supporting HR Manager with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, long service awards, maternity/parental leave, etc. Support the HR team with ER cases such note taking at company meetings including grievance and disciplinary hearings Produce monthly reports as requested by HR Management team or third party using MS Word, MS Excel and PowerPoint Ensure IT forms are populated for joiners/leavers/changes and shared appropriately Ensure that files are kept in accordance with GDPR regulations Monitoring the shared HR Inbox, directing queries to the correct places and escalating where required, delegating work to team members when necessary Responding to employee queries on anything from accessing the HR system, holiday, benefits, how to locate correct forms etc. Act as a champion of HR systems and processes with the wider business Work closely with the Payroll & Benefits Advisor to prep monthly payroll instructions, offering support. Provide admin support in annual HR processes, such as appraisals, promotions and salary review and other project work. E.g. inputting data into spreadsheets, scheduling meetings, preparing paperwork etc. Update and ongoing management of all HR policies and procedures on Intranet as directed by HR team Support the HR function with specific HR related projects, so aptitude and the appetiteto deliver against a long list of initiatives is essential. Responsible for the reconciliation of HR invoices INDHRR 963311CD