Team Secretary - Battersea - 27k

Next Employment ,
London, Greater London
More Details
Job Type: Full-time
Salary: £27,000 per annum

Overview

Team Secretary 27k Property Battersea Responsibilities:  Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of Partners and project team members, diverting correspondence to other staff where appropriate Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material  Maintain studio and meeting room calendars  Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required  Provide secretarial administrative support including typing and editing documents, processing translations, management of expenses and filing  Assist Partners to manage their diaries as required  Undertake research as requested/directed by the Partners | project teams | Studio 5 Senior PA  Suggest and implement new initiatives to support the development of the role as required  Maintain open and effective working relationships with senior management and colleagues  Ensure studio is maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other departments  Flexibility and cover as required  Ensure that all tasks/duties are carried out in accordance with FP procedures and standards as stated in the Secretarial Administration Guide  Undertake other ad hoc duties as required at the direction of the HoSA Qualities and skills required  Able to demonstrate proficiency in the responsibilities of the role  Legally able to work in the country in which the position is based  Demonstrated experience of complex diary and travel management  Demonstrated experience of working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times  Demonstrated proficiency in using Microsoft Outlook, Word and Excel  Fluent English, spoken and written is essential  Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster Partners  Professional, confident, courteous and helpful manner  Punctual and reliable  Ability to manage and prioritise tasks and time efficiently  Excellent written and verbal communication skills including grammatical and numerical accuracy - articulate and diplomatic manner  Excellent organisational skills

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