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Lewis Row Ltd
,
London, Greater London
Compliance Officer (Law Firm)
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Job Type: Full-time |
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Salary: £35,000 per annum |
Overview
An opportunity has arisen in a Law firm in London to join the clients Business Acceptance team where each Compliance Officer is involved in conflicts, AML and sanctions work. Intapp is the firm's system for registering new clients and matters, including conflict checks and anti-money laundering (AML) compliance. Accordingly, this role is likely to provide the candidate with opportunities to learn and become proficient in areas beyond their current area of expertise. Training will be provided. Duties and Responsibilities Compliance Maintain knowledge of the firm’s relevant processes, policies and procedures and industry standards. Advise secretaries, fee earners and partners on best practice in relation to client matter opening procedures. Handle administrative queries linked to the client and matter opening process through the helpline and email. Provide face-to-face training on firm’s relevant policies and procedures to new joiners. Occasionally required to work with Accounts, Cashiers, Marketing and Business Development, Financial Systems and IT departments. Carry out ad hoc tasks and projects which may arise within the team to implement and develop risk led initiatives. Contribute positively to the progression of the team by supporting improvements to systems and procedures. Supporting junior members of the team in increasing their understanding of processes and systems. Conflicts Review new client and matter forms to ensure complete details are provided and query instances where the information is unclear or incomplete. Conduct conflict searches using the firm's conflict database. Analyse conflict search results and manage conflict resolution. Liaise directly with Partners and Fee Earners on identified potential legal or commercial conflicts, obtaining when necessary relevant information on the matters, in order to make a decision on whether a conflict or potential conflict is present. Escalate legal or commercial conflicts to the Deputy Compliance Managers, Compliance Manager or Risk Lawyers. Record conflict clearances and any communication with stake holders centrally against the matter for the purposes of compliance and audit. Maintain and update the firm's conflict database as key information becomes available on existing matters. Support the initiative to fully centralise conflicts clearance processes into the Reg. Desk duties. Suggest process improvements to conflicts procedures and supporting software. Responsible for maintaining the firm's sensitive data Watch List. Assist in the research and implementation of information barriers by working with the Risk Lawyers as matters are created, whilst protecting confidentiality at all times. AML Identify clients by using data provider software and other online sources. Analyse and establish the corporate structure of the client where relevant and identify the beneficial ownership. Guide Partners and Fee Earners on the required documents in instances when information is not publically available or provided by online subscriptions. Attribute a risk rating to the client and escalate to the Deputy Compliance Manager or Compliance Manager where a decision needs to be made regarding documentation, profile of client and risk. Escalate high risk issues to the Money Laundering Reporting Officer to assist with managing the firm’s anti-money laundering compliance risks Undertake ongoing AML/Sanctions monitoring of high risk clients. Perform on-going monitoring of existing clients and update client due diligence documents when required. Record the decisions and steps that have been taken to on-board the client, with a summary of the risk assessment. Skills and Attributes General Excellent communicator and team player. Attention to detail - someone who is able to spot inadequate or inaccurate information and approach internal clients confidently and diplomatically for further documentation/clarification on matters. Ability and enthusiasm to handle complex workflow by prioritising work effectively and identifying level of detail needed for each task. Excellent command of written/spoken English, and the ability to tailor style as appropriate whilst maintaining a professional manner at all times. Ability to communicate with non-native English speakers is essential. Willingness to learn and develop as the role itself develops. A self-starter who shows readiness to ask questions and verify information. Conscientious and methodical approach and the ability to analyse. Good organisational skills and the ability to work methodically and accurately. Excellent persuasion and reasoning skills, and the ability to recognise when to escalate an issue and to whom. Good appreciation of how office systems and processes relate to each other. Essential applications experience:Word, Outlook and document management. Intapp, nice to have. Good team fit. Risk & Compliance Knowledge of SRA rules including conflicts of interest. Experience of identifying and dealing with issues relating to sanctions, high risk matters and complex ownership structures. Ability to explain Business Acceptance procedures and systems effectively and support end users of those systems. Experience of conflicts clearance nice to have, the desire to learn, share existing knowledge and build skills not currently possessed is essential. QUALIFICATIONS AND EXPERIENCE Law degree or GDL/LPC expected. Experience of working within a Risk and Compliance function within a law firm. Conflicts Clearance in new client/matter inception team, nice to have.