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PULSE SEARCH & SELECTION LIMITED
,
London, Greater London
Global Innovative Integrated Creative Agency - PA to 3 Executives
Overview
Our client is an award-winning innovative Agency who strive to bring together a mixture of data, media, advertising, content and tech in multiple markets to ensure that they give their clients the possible service. They are determined to create relevant, inspired and purposeful content in a unique way on a global scale. They are looking for an experienced and dedicated PA to join their London team and support three Directors who form part of the Executive Board. In a role which will be see you become the lynchpin of the office and work across various different projects and alongside the Directors, and other support staff members, to ensure the Agency is running to its full potential, duties will include, but are not limited to: Manage access and be the first-line point of contact for anyone wanting to contact the manager in person or by telephone Proactive, intuitive and exceptional diary management Plan, arrange and co-ordinate meetings Managing the administration of expenses, time sheets and holiday records Booking meeting rooms and venues Organise extensive, multiple travel itineraries - including Visa management Daily interaction with top-level management and senior clients as well as their PA/EAs Efficient, proactive, customer-focused approach with an importance on building strong working relationships with other departments. Setting up conference calls & video conferences. Arranging training sessions & all agency meetings. Being involved in projects e.g. PR events, and work with your manager to deliver additional projects and initiatives Preparing and editing PowerPoint presentations Offer personal support on occasion Providing cover and support for other PA / support team members and teaming up where necessary You must be extremely proactive and forward-thinking in this position, which will see you working on major Events for your team and the wider Agency. Being extremely approachable and technologically confident is also essential, as well as having a great attention to detail and a willingness to undertake a broad variety of tasks. You must be calm under pressure and able to communicate with people at all levels. The Agency is looking to recruit someone ASAP for this position.