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ESP Recruitment
,
London, Greater London
Event Co-ordinator
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Salary: £21000 - 23000 per annum |
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Overview
Events Co-ordinator An exciting opportunity for a new graduate with a passion for organisation and the ability to handle responsibility right from the start. You will gain conference and event operations experience within a fast-growing London based international media company. Essential Duties and Responsibilities: Assist on the operational aspects of our events worldwide, including but not limited to: Venue selection and site checks. Negotiating hotel/venue contracts. Finalising menus, banquet orders, and audiovisual equipment. Sponsor/exhibitor liaison. Designing and finalising production items (show guides, handouts, conference/sponsor signage). Making travel arrangements and facilitating hotel reservations. Sourcing, negotiating and liaising with suppliers (audiovisual companies, designers, printers, security staff, and temporary staff). Onsite set-up, registration, liaison with the hotel and other vendors during the conference and breakdown. Maintaining budgets for your events - finding effective ways to reduce costs Final bill consolidation and processing of supplier payments Coordinating internal post event evaluation Personal qualities & competencies: Flexible attitude Team player and ability to work on own initiative Ability to travel frequently for 2-5 days at any time (up to 4 times a year) Be comfortable and confident to communicate at senior level Great diplomat and level headed when working with demanding organisers and suppliers Able to work to deadlines and have a strong work ethic Good time management skills Exceptional attention to detail and meticulous planning skills Exceptional organisational, work prioritisation and time management skills. Experience/qualification requirements: Educated to degree level or equivalent vocational training Up to 1 years' experience in an event based role for a commercial conference or publishing company or a relevant internship as part of an event management degree IT literate - Microsoft office, Outlook