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Centre for Health and Disability Assessments
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London, Greater London
Bid Support Manager
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Salary: £44,000 per annum |
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Overview
MAXIMUS UK, a wholly-owned subsidiary of MAXIMUS, Inc., operates several business lines in the UK, including the Centre for Health and Disability Assessments (CHDA), Remploy, Health Management, MAXIMUS People Services and Revitalised. MAXIMUS employs 4,000 local staff, including over 1,400 doctors, nurses, occupational therapists and other Healthcare Professionals. Operating from more than 270 locations in the UK, MAXIMUS is one of the largest providers of employment, health and disability support programmes in the country. Job Summary This role provides professional and high quality bid management support which is proportionate to the scale and nature of the bid. This position is a key role as part of the Bid Team (Project Maple) ensuring the smooth running and supporting the ultimate success of the bid. The role will work closely with the Bid Director and various Leads (Solution, Commercial etc), covering bid planning and coordination, risk management, customer portal management, internal stakeholder liaison including supporting compliant assurance and governance processes. Key Contacts / Relationships: A list of the most significant internal and external contacts / relationships that are involved in the job. Internal • Bid Team • CHDA Senior Leadership Team • MAXIMUS UK & US Leadership Team • Workstream leads and their teams External • Client team at DWP • Customers and service users Key Responsibilities Responsible for day to day project planning and delivery as requested by the Bid Director including administration of meetings and timely preparation of meeting packs • Responsible for ensuring actions are delivered by the deadlines defined • Responsible for identifying actions that cross work streams and work with key stakeholders to define accountability to prevent duplication of work • Galvanise the entire bid team to submit quality bid deliverables on time and on budget • Support the bid team with building a sound governance model across operations including: o Organising planning calls and workstream update calls with key stakeholders o Supporting in the setting up and running of monthly operations meetings and quarterly meetings o Supporting in the preparation of SLT packs as required and ensure delivery of final pack in line with deadlines o Ensure all necessary work is completed to ensure a timely and accurate pack is in place ahead of the meeting • Manage and maintain essential bid documentation including: risk/ issues/ opportunities register; action log; team information; (Pre-)BRC information; scoring to win; competitor analysis; clarification question log • Support the preparation of key bid documentation including presentations for high level strategic meetings with the CHDA, MAXIMUS UK and MAXIMUS senior teams • Responsible for the internal management of documents on shared drive for Bid Team and workstream leads to access • Manage documents within the data room including the sending of documentation when requested and circulating documents to the correct recipients when received through Bravo. • Liaison with other internal and external stakeholders. • Any other duty as required by the line manager commensurate with the nature, level and scope of the job. Experience Required Individual competencies Qualifications and/or Experience • Excellent multi-tasking skills with an ability to manage competing priorities. • Results oriented and able to deliver results in a fast paced environment. • Strong time management and organisational skills. • Excellent customer service skills. • Ability to work under pressure and to strict deadlines • Strong influencing skills • Good understanding of confidentiality; professionalism in all matters of correspondence and communication. • Able to quickly grasp and assimilate complex information. • Attention to detail and high level of communication ability - knowledge of grammar, spelling and punctuation. • Good team player; as well as able to work on own initiatives. Qualification/Experience • APMP certified an advantage • PRINCE2 or equivalent project management certification/ experience an advantage • Previous experience in coordinating a project with multiple workstreams • Ideally experience of working in a public sector / government contracting environment • Experience in an executive assistant/ senior administration role • Technically proficient with standard technology platforms (MS Office, email and databases).