Team Assistant within City Asset Management Co.

Paragon Personnel Ltd ,
London, Greater London
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Overview

Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner. Responsibilities of the position include, but are not limited to: Heavy interaction with senior management and their assistants; Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements; Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed; Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule; Process and track expense reports and reimbursements; Produce letters, memoranda, presentations, reports, etc. as necessary; Proofread documents for appropriate grammar, punctuation and spelling; assist in presentation preparation; Provide core administrative support such as faxing, filing, and copying; performing ad hoc projects as needed. Skills: Ability to perform in a fast paced environment and interact with senior management; Strong analytical, interpersonal and communication skills; Excellent organizational skills; Detail oriented; Strong time management skills; Ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment; High energy level; Excellent phone manner a must; Self-starter with the ability to work independently and with minimal guidance

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