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LMA
,
London, Greater London
Team Assistant - City - £35-40k
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Job Type: Full-time |
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Salary: £35,000 per annum |
Overview
Team Assistant - City - £35-40K We have an amazing opportunity for a switched on team assistant to support a busy team of 6 Directors. Its a brand new role and we are looking for a candidate who is warm and friendly and happy to muck in. The role is working in a large financial services company who are outstanding in their field and we are ideally looking for an applicant who is used to working in a larger corporate who will be able to hit the ground running, prioritising and being able to handle extensive diary management in a vibrant team. Working with career committed, hardworking individuals, you will be part of a wonderful company who care about their employees and offer a great work/life balance. 9-5, with a little flex. You will be working within the back office function. Duties below: You will provide, proactive secretarial support to the Heads of Department, utilising your superb grammar and written communication skills, you will be confident and have the ability to take initiative and ask questions. Managing diaries, arranging meetings within the department including 1:1's, internal team meetings, external client meetings along with booking appropriate rooms, refreshments and equipment. Attend meetings to take notes, minutes, and record decisions and actions, as required. Pro-actively assist with following up of actions and provide progress/status update. Assist the Heads of Department, where required, to prepare meeting agenda and materials. Format documents, briefing papers, reports and PowerPoint presentations. Maintain and update departmental headcount data for management information, including starters/leavers/movers for both permanent and contingent resource. Complete HR forms and assist with new starter access requests Coordinate all training courses required for the team, booking venues, sending invites, collating training materials etc., and ensure recorded on individuals personal files Establish and maintain good relationships with key stakeholders Carry out other ad hoc duties/tasks as follows:- - assist with initiating invoices for approval and payment - assist in managing teams holiday rotas - scanning, filing and archiving documentation and other correspondence when necessary - order, monitor and maintain stationery including the ordering of business cards Provide holiday cover to support the wider PA team within the department when necessary Skills Required Previous team administration experience, with proven experience of supporting multiple members of the team in a fast paced environment Excellent working knowledge of PowerPoint, Word, Excel and Outlook Ability to prioritise tasks with a sense of urgency Proven experience of using initiative Able to build good relationships with individuals at all levels of the business Ability to produce excellent written communication including preparing well structured correspondence, reports and presentations Apply today for immediate screening.