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London, Greater London
Assistant Facilities Manager
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Job Type: Full-time |
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Salary: £32,000 per annum |
Overview
This is an exciting opportunity to join a leading, international insurance group with over 5,000 employees in 38 countries in a Facilities role where you will really be making a difference to the business By working closely with their clients to deeply understand their needs, the company is able to develop solutions that are truly the best. They choose to be specialists rather than generalists, so that they have the expertise required to solve even the most complex of challenges. Their entrepreneurial approach promotes innovation, integrity and a constant focus on delivering the best solutions for their clients at all times. This new role will be to support and assist the Corporate Real Estate Services team in conducting efficient and effective coordination of Hard and Soft FM works for all the London offices, thereby contributing to the overall success of the Group. The ideal candidate will be an enthusiastic, experienced and process-driven Facilities professional who is able to work on their own initiative and is comfortable working as part of a team. You'll have the ability to work well under pressure, be able to work to targets/objectives, be flexible and proactive while also being receptive to change while maintaining a positive attitude. You'll need to keep to high standards of service levels and remain professional at all times. Part of the role will be to manage key folders and documentation within the Facilities electronic system so attention to detail is highly important. Key Responsibilities are as follows: Health and Safety/ Security - working with the H&S manager to be responsible for the provision and training of H&S awareness across London offices. Undertake H&S audits as tasked by H&S manager. Monitor Health and Safety standards ensuring that any Fire, H&S and Security risks are escalated and logged appropriately on Group systems. Perform the role of DSE Coordinator and monitor DSE roll-out to ensure the system is efficient policies. Project/Small Works/MACD's - Responsible for all Facilities projects and small works with Services Manager, ensuring that department policies are followed and reported into senior management. Lead as PM as appropriate to ensure that all sub-contractors have produced RAMS and have been booked in according to the building management policy. Operator Procedure Manual - Analysis and validate depart procedures as the responsible coordinator and facilitator of the CRES operating procedure manual. Ensure that the OPM is updated and adhered to with relevant teams. Space Planning - Key coordination of business moves and project works including creating CAD drawings as appropriate, scopes, updating seating plans, move packs and other documentation by liaising with business and partaking in business planning. Contract Management - Point of contact for onsite contractors to review daily tasks /OOH works and escalate back to SM where necessary. Deputies for SM with the management of key London contacts. Building Relationships - Regular interaction with business units of all levels and general support teams Management Information - Coordinate and produce Facilities departmental MI for monthly department meetings and prepare for senior management. Escalate feedback to SM where necessary. Provide MI to the HOF for monthly Operational meetings. Responsible for continuous review and updating of CRES project tracker. Finance - Daily review of invoicing system and approval of London related Facilities invoices Team Input - Assist SM in the creation & implementation of department policies/procedures. To share information, feedback and ideas with others and contribute positively to group discussions & meetings. Help senior management to coordinate the internal team as well as onsite M&E contractors and other vendors Quality Management - To ensure that all key documentation for project work and maintenance is saved and organised within Facilities drive folders so that it is readily available Facilities Helpdesk & Facilities Coordinator - Direct line management of stated roles. Manage and develop teams to deliver the agreed service standards Continuous Improvement - Support with continuous improvement of people, systems, processes and services, plus innovation on site for the business This role is paying up to £36,000pa depending on experience and will be a great career move for the right candidate. You must have previous experience in similar role to be considered, along with experience of people and process management. You need to be fully trained on H&S awareness and also be a competent Fire Warden/First Aider/DSE assessor. The role is Monday to Friday 08.30 - 17.30 and comes with fantastic staff benefits. Please apply online today to be considered. Tate is acting as an Employment Agency in relation to this vacancy.