Operations Manager and EA

Office Angels ,
London, Greater London
More Details
Job Type: Full-time
Salary: £38,000 per annum

Overview

My client is now looking for a board level EA and Operations Manager to support a CEO and a Director. My client offer a premium Service, the person must be able to provide high level admin support managing arrangements for all Board. ROLES AND RESPONSIBILITIES Manage the diaries of the CEO ensuring that they are prepared in advance for all meetings and visits and that appropriate time is allocated in accordance with priorities. Take ownership of certain projects within the business, working alongside the CEO and other Senior Leadership Team and contributing to and driving project success through efficient management and attention to detail. Act as the first point of contact for the CEO for both internal and external business matters, liaising with high profile clients as required. Prepare agendas and briefings for meetings and ensure that the CEO is appropriately represented. Instigate a consistent system of meeting documentation and ensure that it is implemented throughout the organisation. Scan invoices, prepare payments, invoices and bank reconciliation. Maintain both electronic and paper-based administrative systems necessary to support the effective and efficient running of the CEO office. Ensure budgetary review and allocation of expenditure are correct and up to date. Manage the CRM system, ensure always kept up to date. Be the point of contact for any queries relating to SharePoint and become a 'super user' with the software. Arrange events and visits for the CEO and President and ensure that all associated arrangements are made including notification of attendees, travel, equipment, refreshments and, where necessary, catering. Work with versatility, meeting unexpected and tight deadlines on occasion, being able to prioritise as required and to work autonomously. To communicate professionally, effectively and accurately, both verbally and in written form with a wide variety of persons. Highly organised, personable and proactive with a proven strong EA background A successful track-record of working autonomously in a comparable senior role Demonstrable experience in producing high quality professional communications, especially accurate editing and proof-reading. Experience of managing processes and influencing effectively. Demonstrable experience of researching, collating and writing briefing materials and management information reports. The ability to work flexibly, occasionally having to work early or late and be away for occasional meetings/events as required to fulfil the demands of the role. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels Oxford Circus branch look after roles in the following locations and all areas in between: Oxford Circus, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://candidate-privacy

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