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Owen Reed Executive Search & Selection
,
London, Greater London
Legal Secretary - Intellectual Property & Technology
Overview
Owen Reed are recruiting for a Legal Secretary to join a top law firm in St Pauls, London. The Legal Secretary will work within the Intellectual Property & Technology (IPT) team. The Legal Secretary will provide an exceptional level of secretarial support to the lawyers within the team. MAIN DUTIES AND RESPONSIBILITIES Take ownership for the efficient running of the team - acting as an senior team member by setting a good example to more junior team members Play an active role in knowledge sharing with administrative staff to ensure growth and development Act as workflow supervisor, when required, on a shared basis with other senior secretaries Ensure urgent work is promptly completed or delegated to the appropriate team member Ensure all work (other than confidential) is directed through the team and works hard to make sure fee earners follow this process Delegate all junior level tasks to administrative resource Assist the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes Ensure all work is undertaken in the correct priority order Devise a plan to share complex tasks which are time bound Proactively engage with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team Communicate with fee earners to keep them appraised of a task's status Engage in mutual delegation of tasks between team members and assist the team to meet deadlines Ensure clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions) Follow team processes and procedures when undertaking tasks Collaborate with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these Actively participate in team meetings