Offshore Personnel Coordinator

Reed ,
Aberdeen, City of Aberdeen
More Details
Job Type: Full-time
Salary: £20,000 per annum

Overview

We are looking for an Offshore Personnel Coordinator to join our existing team in Aberdeen. This is a varied role encompassing; recruitment for offshore vacancies, arranging travel and accommodation, organising visas, issuing contracts and managing the mobilization of personnel to jobs. Hours for the role are 9am-430pm Job Summary • General administrative duties within the Aberdeen Office. • Liaising with clients on personnel requirements • Mobilising of appropriate personnel to onshore and offshore work locations in the UK and overseas Candidate Profile • Be completely familiar with MS Word, Excel and Outlook • Be prepared to work on their own initiative and be proactive • Be persistent and focused when carrying out tasks • Be highly organised with great attention to detail and demonstrate good time management • Be confident in communications, verbal and written • Be comfortable working as part of a small team with flexible duties • Be respectful, presentable and have good manners in dealing with clients, suppliers and colleagues • Have previous experience of working in an office environment • Have previous experience of personnel and travel co-ordination Main Job Responsibilities • Co-ordinate the provision of offshore / onshore PAYE personnel • Co-ordinate recruitment of appropriate personnel, including arranging advertisement, reviewing applications and setting up interviews • Arrange for new start inductions as agreed with Client • Issue employment contracts • Manage the mobilization of personnel to jobs, ensuring appropriate certification as specified by Client • Arrange for travel and accommodation as required for the mobilization • Complete application forms and apply for visas if so required for overseas positions • Order safety equipment / PPE for personnel • Constantly be up to date with personnel records, including work tracker, certification and other personnel details • Process expense claims for personnel and liaise with Office Manager for payment • Expected to be on-call as agreed with the Office Manager • Be available to assist the Office Manager with other Administrative duties as required • Driving licence and car advantageous but not essential

People also viewed