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Middle Temple
,
London, Greater London
Events Administrator
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Job Type: Full-time |
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Salary: £21,500 per annum |
Overview
Backgroud Middle Temple is one of the four Inns of Court, responsible for the professional qualification of barristers and their continuous professional development. The Inn has approximately 7,000 practising members (mainly barristers and judges) and about 500 students of various nationalities studying for the Bar. The Middle Temple (the Inn) manages a large property estate comprising historic buildings (such as an Elizabethan Dining Hall and the Temple Church) and professional accommodation for barrister offices. Other facilities of the Inn include meeting rooms, a legal library, an award winning garden. The Events function is operated 'in house’ and delivers a wide range services ranging from Hall lunch during the week, to education and CPD events for students and members in the evenings, to corporate events for private clients. This role will be responsible for all administrative processes within the Events department, this includes management of group lunch time bookings along with tours of Middle Temple as well as supporting team members with booking Internal bookings. Main duties Provide administrative support in the day to day running of the Events Department as well as to Head of Catering and Events. Accurately input all client requests into Ungerboeck (UB), the Inns Venue Management solution. Assist the client with any special requests in an efficient and timely manner. Liaise with the Events Sales Manager to ensure effective communication to all relevant Departments, ensuring client requirements are met. Ensure that all amendments for functions, late bookings and special requirements are communicated effectively to those inside and outside of the Events Department. Support the Events Sales Manager to ensure weekly function sheets, and amendments, have been coordinated, collated, produced and distributed as per the venue’s standards. Ensure lunch and tour bookings for the Hall are managed to maximise sales, occupancy and revenue. Have thorough knowledge of room layouts, capacities, events menus and the standard operating procedures used throughout the Inn. Ensure filling of Events Function Sheet and other documents as required. Comply with any reasonable request from the management team or your Head of Department. Assist the Catering and Events Office with ad hoc administrative work where and when required. Ensure stationary orders for the department are completed in good time, and suitable stock levels are maintained. Ensure menu and place cards for events are completed accurately and in good time. Financial Awareness Liaise with the Events Finance Officer to ensure all charges are invoiced correctly and invoices are send out in a timely manner. Assist the Events Finance Officer in the collection of outstanding payments. Ensure method of payment is agreed with clients, and where agreed, ensure full payment is received prior to event. Assist the Events Finance Officer in any additional day to day task as required Have thorough knowledge of the venue’s billing process, using UB to ensure correct and accurate charging and invoicing. The closing date for receipt of applications is Monday 30th March. Due to the volume of applications received, we cannot contact all unsuccessful applicants in person. If you do not hear from us within four weeks, please assume your application has not been successful on this occasion. The Honourable Society of the Middle Temple is an Equal Opportunities Employer.