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Directions Recruitment Specialists
,
London, Greater London
PA / Administrator
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Job Type: Full-time |
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Salary: £30,000 per annum |
Overview
Main Responsibilities: Executive PA Duties • Proactively managing the diary of the CEO, prioritising key business appointments and events • Assist with managing workload, to ensure all urgent and time sensitive issues are dealt with in a timely manner • Attend meetings with clients/suppliers or 3rd parties, list actions and follow up with relevant team members, including CEO • Prepare and assist in creating and formatting documents, e.g. presentations, briefing papers • Responsibility for responding to correspondence on behalf the CEO and/or escalating where appropriate • General support for the leadership team (Board, C-Suite) and assist in other duties as requested • Co-ordinating with the IT department regarding equipment, software, office requirements and resolving general issues • Booking rooms, taking minutes, answering telephone, greeting guests, taking post/items to the post office, distribution of post and deliveries • Assisting with organising staff and corporate events • Coordinating with the finance department to reconcile office expenses and raising PO’s, where appropriate • Arrange gifts for team members and clients • H & S coordinator, including First Aid, Fire Marshall, internal H & S building checks and co-ordinating with suppliers • Management of facilities, liaising with suppliers (gardeners, cleaners etc.) equipment, and ordering of stationary etc. • Assist with office refurbishment, sourcing and liaising with suitable contractors • Arranging and monitoring subscriptions • Organising travel nationally with some international travel • Assist with admin duties as required by the office and arrangement of catering for meetings as required • Adhere to all company policies, procedures and business ethics codes including anti-bribery policy and Environmental and Quality Management System (compliant with ISO 9001 and 14001) Skills Required: • Previous experience as an Executive Assistant with strong organisational skills and multi-tasking experience • Firm with professional and courteous manner, excellent interpersonal skills. Maintain confidentiality • Previous experience of office/ H & S co-ordination is highly desirable, training for First Aid and Fire Marshall will be provided • Experience of prioritising workloads and schedules, continually updating with changes • Able to manage upwards, ensuring follow-ups and actions are chased • Excellent communication skills both verbally and in written form • Target driven and ability to work to timely deadlines • MS Office Suite packages is essential, including Outlook, Word, Excel and PowerPoint. Able to use internet programs • Focused, accurate with good attention to detail • UK Driving license or similar