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Huntress
,
London, Greater London
Events and Conferencing Organiser
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Job Type: Full-time |
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Salary: £26,173 per annum |
Overview
£26,173 - £27,481 | N1, London | Events and Conferencing Organiser Are you looking to join a passionate and dynamic organisation with a social purpose? Do you have experience of organising events / residential conferences including liaising with venues and budget management? A professional body and learned society who inspire people to develop their knowledge, understanding and enjoyment of physics are looking to grow their team. A few opportunities have arisen for proactive Events and Conferencing Organisers. The ideal candidate will be able to ensure the smooth, timely and cost-effective organisation of allocated conferences, events and meetings The Events and Conferencing Organisers will be based within The Science and Innovation Department. The role which will deliver and support the special interest groups to deliver a programme of events which include awards ceremonies, multi-day residential conferences and one-day meetings. Role Responsibilities: Work with committees and individual organisers to deliver event objectives Work with organisers to identify sponsorship opportunities and administer these arrangements Use the Department's standard registration and abstract handling software, preparing and working to a conference budget Organisation of associated exhibitions, liaison with exhibitors, preparation of exhibition materials and off-site management of exhibitions Venue searching and negotiation Managing event logistics (i.e. booking and handling all arrangements with venues and service contractors and handling accommodation) Assisting with the preparation of proceedings, or other paper or electronic records, arising from the conference On-site attendance at events, which will include travel and overnight stays. Organise multi-day residential conferences and one-day meetings as allocated for the organisation's subject groups. Ensuring the event is set up correctly on the database to ensure the smooth processing of registrations and confirmation letters Liaising with invited speakers and guests Appropriately promoting each event as required Responsible for organising various events from start to finish and ensuring the expectations of the scientific organiser or committee are met. To be responsible for creating and maintaining the website for each event in addition to promoting the event as required, electronic marketing and otherwise Co-ordinating the production of participant badges and personalised document folders/envelopes Assisting with the preparation of proceedings, or other paper or electronic records, arising from the conference Note: you must be available immediately. Interested? If so, apply today as I am short-listing candidates now For further information, please email your CV to Rose Harvey on Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.