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London, Greater London
Personal Assistant & Office Manager
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Job Type: Full-time |
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Salary: £25,000 per annum |
Overview
Personal Assistant & Office Manager Central London £25,000 - £35,000 (dependant on experience) Job Description In addition to supporting Directors and the team you will have your own personal workload and responsibilities. The scope of your role can be extensive and additional duties may include: Office responsibilities - Administer HR related documentation for new starters and leavers - Organising meetings and conference calls - Dealing with incoming emails, post and correspondence on behalf of the company - Ordering and managing stationery and office supplies - Liaising with the landlord to resolve office issues - Liaising with suppliers to produce necessary project documentation, materials & service PA responsibilities - Telephone messaging - Booking travel arrangements and travel itineraries - Diary management / making appointments - Minute taking, agendas and follow up notes - Email management, drafting of letters - Audio typing desired - Compiling PowerPoint presentations, creating management reports and spreadsheets Accounts - Maintaining expenses - Producing invoices for completed projects - Collating invoices at the end of each month - Monthly assisting in preparing financial information for the accounts team - Basic bookkeeping duties - AAT or Part ACCA desired Compliance - Conducting compliance searches and research as required - Maintain control over employees Continuing Professional Development records Marketing - Maintaining & managing website content - Launching, managing & administering mailing lists - Amending sales details and brochures - Produce and maintain all in-house marketing and social media (LinkedIn, Mail outs) - Maintain company presentation documents Desired Attributes - Excellent organisational skills to multitask and juggle workloads - Advanced with Microsoft Word, PowerPoint, Outlook and Excel - Strong communication skills, both written and verbal - Enjoy working with people but able to drive and self-motivate yourself as an individual - The ability to work accurately, with attention to detail - Preferable to have experience or interest within Real Estate, Architecture, Asset Management or similar industries, but not essential.