34493 - Executive Support - Manager of the CEO office - Independent Monitoring Authority

Ministry of Justice ,
Swansea, West Glamorgan
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Salary Minimum 24,002 - 31,973 Number of jobs available 1 Detail of reserve list 12 Months Region Wales City/Town Swansea Building/Site Independent Monitoring Authority (IMA), Swansea Civic Centre, Oystermouth Road, Swansea, SA1 3SN Grade HEO Organisation Grade for MoJ C Post Type Permanent Working Pattern Full Time, Part Time/Job Share, Flexible Working Role Type Administration / Corporate Support Job description About the IMA The role of the IMA is to monitor the UK's implementation and application of the agreements it has made with the EU, and the 'EEA EFTA' states, to guarantee the rights of their citizens living in the UK, and if legislated for in Gibraltar, at the end of the transition period. Establishing the IMA will fulfil a central and crucial commitment that the Government has made in those international agreements. Further information can be found at Purpose of the post The Manager of the Chief Executive's Office manages the diaries of the CEO and other members of the Executive Team and will be the first point of contact for any requests for meetings/diary time. The post holder will be responsible for optimising the Executive Team's time by planning, managing and co-ordinating their schedules; organising papers and allocating time to priorities; and making sure they are in the right place at the right time, with the right information and preparation. They will commission briefing where necessary and oversee the delivery of high standards in all correspondence issued by the CEO's office. This is a high-profile role with senior stakeholders and provides an excellent opportunity to build experience and a strong network across government departments, regulators and public bodies that deal with Citizens' rights. The post reports directly to the Chief Executive. Responsibilities: * Management of the inboxes and diaries for the Chief Executive and Executive Team members, ensuring they are on top of all key issues and have all the briefing for key meetings well in advance; * accompanying seniors to meetings and visits and follow up on actions; * providing secretariat support for key meetings chaired by the Chief Executive; * arranging travel and accommodation when needed, ensuring value for money and arrangements are in line with travel policies; * making room, teleconferencing bookings and other necessary arrangements for meetings; * drafting and managing correspondence on behalf of Executive Team members and; * managing the electronic filing of records for the Executive Team as appropriate. Essential Skills * Excellent interpersonal and influencing skills to engage with key stakeholders and senior leaders; * exceptional drafting skills, to ensure the delivery of high quality correspondence and minutes; * strong planning and organisational skills, with a focus on detail and an ability to deliver quickly and effectively to tight deadlines; * confidence in decision-making, exercising sound judgement, and the ability to challenge others in a constructive manner appropriate to the situation; * a proven drive for continuous improvement of ways of working and; * strong IT skills: good working knowledge of Outlook; familiar with Word, Excel, PowerPoint and OneNote. Behaviours We'll assess you against these behaviours during the selection process: * Working Together * Communicating and Influencing * Making Effective Decisions * Delivering at Pace Benefits * Learning and development tailored to your role * An environment with flexible working options * A culture encouraging inclusion and diversity * Civil Service pension Security * Successful candidates must pass a disclosure and barring security check. * Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Check. Successful candidates may be required to undertake CTC security clearance in the future. Selection process details This vacancy is using Success Profiles, and will assess your behaviours, strengths and experience. As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form. Please note that your Statement of Suitability should be no more than 750 words. It should highlight the reason you are interested in the role and how your experience makes you the best candidate. You should make particular reference to the essential skills set out above. Feedback will only be provided if you attend an interview. Please note we do not consider CV applications - you must apply for this role through Civil Service Jobs. Sift and Interview Dates Sifting is envisaged to take place from 22 June 2020 with interviews provisionally scheduled from 6 July 2020. Interview location to be confirmed. Reserve List If we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 12 months from which further appointme

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