Business Support Admin Manager

Company Description Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day. Our promise to our people: a place to work where you can thrive and be your best every day. Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day. Job Description We are looking to recruit a 1 year fixed term maternity cover Compliance Manager. The role is 40 hours per week at 10.50 per hour. Support the Senior Management Team and SSMs with the delivery and improvement of all contracts. To be the central point of contact for the clients and operations to ensure any queries are dealt with in a timely manner. To establish, develop and maintain relationships with the clients. Assume responsibility for financial interface between clients and Operations teams. To proactively drive the financial management, development and compliance of all contracts To ensure compliance with company policy, procedures and processes. Manage RTW compliance mailbox, checking and sending all new starter documentation for Scotland ensuring the information provided is complete and the ID is RTW compliant. Main Duties * Creation and consolidation of monthly reports as required by clients. * Final preparation and issue of all site packs * Opening once offs including client specific backing sheets ensuring information is accurate and completed in a timely manner for invoicing * Producing client quotes and small proposals . * Take lead office "Timesheet Co-ordinator" role to ensure all wages are completed in timely manner. * Complete payroll as directed. * Over see ready for approval all 4 weekly paid Managers * Complete client specific - "Clean Fund" trackers * Support and prepare reports for finance meetings. * Check and solve any queries from the Finance Business Partner and Finance Team. * Liaising with clients Support the completion of all CES * Review budget consumable & materials spend across all Accounts. * Laise with other Mitie support functions (ES, HR, QHSE, Finance, Sales) to ensure that key information is received, distributed and submitted in an effective and timely manner. * Ensure any clients credits are actioned accurately and quickly and closed off in accounts * Report all financial job loss, new contracts, contract additionsand reductions in a a timely manner to ensure all client invoices are raised correctly * Completion of purchase orders, ensuring only approved suppliers are used and relevant authorisation has been obtained. * Completion of annual POs for approved subcontractors' ensuring the costs are correct and the budget is included within the approved CES. * Raise approved capital expenditure request forms and ensure equipment document control processes are adgered to. * Deal with finance queries from clients and ensure they are actioned accordingly. * Deal with purchase ledger, credit control and sales ledger queries. * Complete monthly variable report for all contracts requiring formal tracking for debit /credit. * Complete monthly returns for national account contracts in line with KPIs. * Prepare all clean fund spreadsheets * Attend client meetings where necessary * Produce all ad hoc and routine POs all goods and services * Check all chargeable Bunzl orders to ensure correct recharge values and margin are maintained. * Support the SSMs with wages, HR, IT and general queries. * Raise manual payments for employees and suppliers where necessary. * Maintaine BMS system and prepare for audit * Maintain all paper and electronic based filing systems * General office Management duties such as call handling, fax distribution, office security and housekeeping. * Support collegaues and cover as required for Centre Point and Scotlands Compliance Controller's * Any other reasonable duties or responsibilities as indicated by the Account Director. Qualifications Well organised, self-motivated, professional, and commercially aware. Able to work alone and Manage an office environment. Customer focussed Disciplined/professional attitude Computer literate Experience of working in a commercial environment Excellent planning and organisational skill Proactive nature and the ability to manage change successfully Ability to engage and motivate others * Intuitive interpersonal skills * Ability to build, develop and maintain strong relationships with Clients * Innovative and forward thinking * Flexibility to prioritise workloads to accommodate changing business and Client needs. * Ability to maintain attention to detail under pressure and to meet tight deadlines. * An excellent communicator by phone, in writing and face to face. * Able to form good working relationships with internal and external colleagues and suppliers. Enthusiastic with positive "can do" approach Additional Information Health and Safety responsibilities Follow Group and company policies and procedures at all times; Report an