Product Features
Blog
Contact Us
Sign In
Allegis Global Solutions
,
Bracknell, Berkshire
Executive Assistant - Flexible location
Overview
Job Description
Company Description Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need. As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today's global marketplace. Job Description This individual reports to the Vice President and is responsible for providing administrative support to the Executive Team. These duties include but are not limited to: database system maintenance and training, office supply purchasing, typing, filing, booking meetings and telephone duties. Responsible for confidential and time sensitive material. Responsibilities * Complete administration support to Executive Management * Demonstrates excellent AGS values and beliefs * Demonstrates excellent time management skills to prioritize workload * Ability to coach and develop administration team * Demonstrates understanding of budget awareness * Demonstrates excellent time management skills to prioritize workload * Demonstrates strong communication skills * Demonstrates ability to work in a fast paced services environment * Demonstrates ability to build strong relationships with relevant stakeholders * Achieves all targets and has no performance issues Key Responsibilities * Provide support to enable the effectiveness of the Vice President through the provision of a broad range of administration activities * Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in an executive office environment * Maintain and coordinate Outlook calendars for multiple executives * Plan, manage and attend to the Vice Presidents diary, emails and phone calls * Assist with completion of necessary statistical reports as requested * Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing * Code and process business expenses * Coordinate conference calls, events, conferences, and all meetings * Effectively communicate and work with all levels of management maintaining a high level of confidentiality * Prepare all documentation required for meetings and take minutes when required * Prepare reports and presentations when required * Develop and maintain strong internal and external relationships * Compile statistical information as requested * Assist with ad hoc administration duties that are consistent with the role Qualifications * Bachelor's Degree preferred * Demonstrate written and oral communication skills * Demonstrate ability to work independently and as a team * Capable of switching gears quickly and efficiently * Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint) * Ability and willingness to work cooperatively with others * High degree of discretion dealing with confidential information * Assist Business Development, Marketing and Prep in the creation of client presentations utilizing PowerPoint and Excel, collating data with use of PivotTables and Vlookup * Maintain appropriate interpersonal relationships with employees, peers, and consumers * Flexible and able to assist with various program operations as requested Additional Information As a workplace, we focus on relationships - with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful. See what it's like to work at AGS by searching #LifeAtAGS on any social network. Qualifications: Bachelor's Degree preferred Demonstrate written and oral communication skills Demonstrate ability to work independently and as a team Capable of switching gears quickly and efficiently Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint) Ability and willingness to work cooperatively with others High degree of discretion dealing with confidential information Assist Business Development, Marketing and Prep in the creation of client presentations utilizing PowerPoint and Excel, collating data with use of PivotTables and Vlookup Maintain appropriate interpersonal relationships with employees, peers, and consumers Flexible and able to assist with various program operations as requested Responsibilities: This individual reports to the Vice President and is responsible for providing adm