Senior Administrator - Corporate / Fund Administration

Sanne group ,
London, Greater London
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Job Description

Role summary Sanne wishes to recruit a forward thinking, articulate, self-motivated and self-reliant individual within its Corporate and Fund Services business in London. Sanne provides a range of corporate secretarial services, entity & fund management administration, tax compliance, directorship services, both regulated and unregulated fund services and general administration services mainly to investment funds and corporate vehicles. It is essential that the applicant has company secretarial knowledge and funds experience to discharge the functions effectively and although financial services experience is preferable, it is not a pre-requisite. The role will report to an Assistant Manager/Manager this role covers administration obligations to support a growing team with a focus on the highest quality customer service. Key responsibilities * Be responsible for a varied client portfolio including all aspects of fund administration & company secretarial matters, to include building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other junior team members; * Assisting with subscription, transfers, redemptions and distributions for Unit Trusts and Limited Partnership structures including any associated payments and cash reconciliations; * Dealing with investor queries in relation to their holdings, including administration of investor portals where necessary; * Assist in the collation of due diligence and customer take on procedures; * Preparation of customer specific procedures in relation to the governance and reporting requirements for specific client structures; * Organizing board meetings to include drafting agendas, collating reports for inclusion in board packs for board meetings, managing the online portal used for maintaining client records; * Attending client board meetings and preparing accurate minutes thereafter within deadlines agreed with clients; * Assisting with general corporate compliance including preparation of statutory returns for filing with the Companies Registry and maintenance of corporate records; * Overseeing bank payment processing to both third party and investors, including meticulous reviewing of payment instructions and collated back up; * Work directly with the direct team to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for the portfolio of entities, including (where applicable): stock exchange listing requirements; Luxembourg requirements; UK Listing requirements; and working with the accountants to ensure client reporting deadlines are met; * An understanding of investments and general fund legal/tax structuring and life cycles; * Ability to review investment proposals and succinctly communicate to a board of directors or managers; * Review of investment due diligence and ability to work to tight deadlines; * General participation in the achievement of the service deliverables with a positive and willing attitude; * Assist with transaction management process for transactions such as acquisitions, disposals, corporate group restructuring, refinancing and arrangement of facility agreements; * Ensure daily task monitoring is undertaken for both yourself and your direct junior team members; * Risk management and review on boarding of new business or AML / KYC refresh projects; * Ensure annual reviews, compliance and risk reviews and client due diligence reviews are undertaken for all clients within portfolio; * Ensure accurate and timely timesheet completion, monitoring of WIP; billing process, monitoring/chasing the timely settlement of invoices; * Assist the accountants in respect of the planning and coordination of audits; * Performing other duties as necessary to support the client team including attending client meetings, new business pitches and input into new business proposals; * Act as primary point of contact with clients and intermediaries such as lawyers, auditors, bankers, fund managers, investors and investment managers as required; * Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts; * Build key relationships with clients, ensuring the team respond swiftly to client requests and manage client expectations; * Coordinate with the team during team meetings that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines; * Supervise a small number of trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines; Skills / experience required * Part qualified ICSA or equivalent preferred; * Minimum 2 years' company secretarial or fund administration experience, preferably in the financ

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