Office Manager

Shortlist Resourcing ,
London, Greater London
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Job Description

A new opportunity has arisen for an Office Manager at a specialist criminal defence practice based in the City of London. The firm is medium sized with a mixture of in-house staff and consultants specialising in criminal defence and extradition work. Both privately funded and legally aided work is undertaken. Key responsibilities: * Human resources management (personnel files, sickness and holiday records and training records) * Directly supervising admin team and conducting appraisals * Supporting the Directors in the smooth running of the firm * Liaising with the Consultant Solicitors to meet their needs * Updating policies, plans and procedures such as the Office Manual and Accreditation documents * Induction of new staff and maintaining personnel files * Sourcing training courses and arranging bookings * Sourcing office equipment and arranging contracts where necessary * Maintaining all office records * Liaising with our IT providers and ensuring the smooth running of IT with our staff * Attending Management meetings to provide updates, reports and input * Updating and maintaining the company website * Liaising with suppliers and outside agents * Providing back-up for admin staff with taking calls to the office and dealing with any issues arising * Meeting and greeting clients * Receiving and receipting payments, invoices and post/DX * Processing work of solicitors, data inputting and drafting routine letters to clients * Opening case files * Monitoring work through our Case Management System [Bullseye] Essential Skills: * Experience of managing an office in a legal practice * Able to work under pressure and liaise with a wide range of people * Excellent co-ordination and ability to multi-task Desirable Skills: * Experience and knowledge of the workings of a criminal Legal Aid practice * Experience of CRM6 Legal Aid billing * Experience of working with a legal Case Management System * Initial Fixed term contract of 6 months with good prospects of longer term employment for the right candidate. The role is Monday - Friday 9.00 -17.30 a 6 month contract with the possibility of it turning into a permanent position. 20 days holiday plus bank holidays per annum

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