Office + Team Assistant

Studentlanguagebureau ,
London, Greater London
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Job Description

The Office + Team Assistant will work into the Finance Director and be one of the key day-to-day Operations staff and be seen as the face of the Agency and Sweeps building. You must be organised, motivated and a natural communicator. You must have a sunny disposition and can-do attitude. You should be a good team player. You should be adept at managing multiple projects at once, delivering excellence all the time, every time and always hit your deadlines. You must be an agile thinker and able to adapt and adjust to changing circumstances. You must also have lots of personality, energy and drive and comfortably put yourself at the heart of a highly social and fun Agency team. Key responsibilities: - Front of house Reception duties Answer phones for us. Meet and greet all visitors with a sunny disposition, remembering you are the first port of call for the experience visitors and staff to Sweeps. Set up our client / new business meetings as directed. Operations Key contact for suppliers: Amax, Cleaners, Vodafone, Hurford Salvi Carr, Derwent, IPM, etc... Maintain a detailed Operations bible with contact details for all key services and any passwords. Proactive management of Sweeps, take the lead and ownership of the building and suggest changes to how the building is run. Support marketing team with ad-hoc requests Take charge of all travel bookings and prepare detailed itineraries. Health + Safety lead. Ours + Sweeps socials, take the lead and support research into 2019 plans. HR HR Toolkit management Benefits management and periodic review of induction support. IPA CPD: support our FD in managing CPD dairies and keeping a log of all internal training sessions. Complete IPA online training modules. Finance Petty cash, fortnightly reconciliation. Corporate card expenses. Ad-hoc support. Board Support Adhoc diary management duties Adhoc Board support duties such as travel management, getting lunch, running errands Ensure key Board / Culture initiatives happen and are diarised: Joe w Jo; Head Girl / Head Boy; etc etc

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