OFFICE AUTOMATION ASSISTANT

U.S. Air Forces, Europe ,
Alconbury, Cambridgeshire
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* Duties Help ## Duties ### Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to use multiple office automation software with varied functions to produce a wide range of documents to provide miscellaneous clerical support. Learn more about this agency ### Responsibilities * Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. * Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents. * Reviews and processes incoming and outgoing correspondence, material, publications, regulations, and directives. * Receives telephone call and greets visitors. * Maintains staff members' calendars, coordinates meeting arrangements, and schedules meetings and/or conferences. * Establishes, updates, and maintains office records of various types. ### Travel Required Not required ##### Supervisory status No ##### Promotion Potential 5 * #### Job family (Series) 0326 Office Automation Clerical And Assistance #### Similar jobs * Assistants, Office * Office Assistants * Typists * Requirements Help ## Requirements ### Conditions of Employment * Must complete initial online questionnaire and additional assessment(s) * U.S. Citizenship is required * Males must be registered for Selective Service, see www.sss.gov * Recruitment limited to the local commuting area of Alconbury only; PCS not authorized * This posn is subject to provisions of the DoD Priority Placement Program * Disclosure of Political Appointments * Position requires the skill of a qualified typist (40WPM) ### Qualifications To qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems. Examples of specialized experience includes experience with various office automation software processing procedures and functions keys and the similarities and difference among software types to produce a wide range of documents, graphics, tables within text, and to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets. **OR EDUCATION:** Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: You must submit a copy of your transcripts. **OR COMBINATION OF EXPERIENCE AND EDUCATION:** A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of your transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of various office automation software program, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs. 2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 3. Knowledge of format, rules, procedures and operations applicable to clerical assignments to prepare/review routing correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of the organization. 4. Skill in typing, a qualified typist is required; ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence. 5. Ability to communicate effectively, both orally and in writing, using tact and courtesy. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience. ### Education IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Depar

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