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Gray & Associates Recruitment Services
,
London, Greater London
Senior Teaching & Learning Administrator
Overview
Job Description
Senior Teaching and Learning Administrator £18.90 plus holiday Central London Start asap for 3 months initially. Based in an interesting and busy faculty of a world Renown university. The faculty is focused on subjects which have a huge impact of the world and are leaders in international research. Hence we need a strong organiser with a confident understanding of all matters relating to the teaching and learning activities of students from enquiry to completion, incorporating organisation of committees and processes relating to assessment, student and course records. In order to succeed the role holder must be efficient, organised and take great care in attention to detail. In addition, the role requires interaction with many people within and external to the university thus a professional attitude, willingness to help and a positive outlook are required in order to adequately execute the duties outlined. The role will include: Course/Programme Administration * Responsibility for the admissions and administrative support of all designated courses/programmes, including the processing and evaluation of application forms, correspondence with students and database use. * Dealing with/Oversee enquires relating to entry requirements, progression, combination of courses etc. * Overseeing and implementing agreed recruitment, publicity and advertising to the designated courses/programmes. Arrange interviews, open days and summer schools for prospective students. * Organising the student induction week * Allocating students to courses/ programmes /tutorials/projects/placements etc., distribute lists and upload information to Portico. Allocate and manage room bookings * Uploading and maintaining departmental content on Moodle. * Organising logistics for student field trips/events throughout the year, occasionally attending trips to assist teaching staff in looking after students. Student records and enquiries * Being the first point of contact for queries from staff and students, regarding regulations, timetabling and pastoral guidance, and provide advice on procedures, programme choice, financial implications etc. * Processing course changes, withdrawals and interruptions of study for students both internally and through correspondence with local authorities/sponsoring bodies/placements etc. * Monitoring attendance and engagement of students, keeping detailed records and taking appropriate action when required. * Managing activities such as the Year Abroad schemes, providing advice and guidance to interested students and co-ordinating translation of marks when they return. Examinations and Assessment * Managing all exams and assessment-related administration for students including the co-ordination of the production of examination papers. * Co-ordinating project/course/programme submissions, marking and final reporting. * Servicing examination boards, including arranging meetings and minute taking and preparation of examination reports (such as preparation of marks and relevant statistics). * Collecting and accurately recording coursework marks during the academic session, monitoring student progress during the year and organising re-distribution once marked. * Creating and maintaining paperwork for extenuating circumstances meetings, including medical and other documentation as necessary. Committees, Meetings and Reports * Producing results reports and programme statistics for all designated courses/programmes and modules in the department * Attending, contributing and servicing relevant committees, such as Teaching Committee, Recruitment, Exam Boards and Staff Student Consultative Committee (to include gathering agenda items, distributing paperwork, contributing to the meeting, taking and circulating minutes and ensuring that agreed actions are carried out by the relevant staff). The ideal candidate will have experience in a Higher Education environment and/or a strong understanding of the student process. Experience working in a complex administrative role and managing priorities whilst communicating with a wide range of colleagues and other parties are key to this role. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.