Graduate Design Manager - London

Aecom ,
London, Greater London
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Job Description

Requisition/Vacancy No.: 235393BR Job Category: Architecture and Design Job Summary: AECOM is built to deliver a better world. We design, build, finance and operate infrastructure assets for governments, businesses and organizations in more than 150 countries. As a fully integrated firm, we connect knowledge and experience across our global network of experts to help clients solve their most complex challenges. From high-performance buildings and infrastructure, to resilient communities and environments, to stable and secure nations, our work is transformative, differentiated and vital. A Fortune 500 firm, see how we deliver what others can only imagine at aecom.com and @AECOM. We recognise that the management and coordination of the design of major, complex, multi-disciplinary projects, presents a number of significant challenges. Our Design Management team, which is part of AECOM's Advisory service line, is tailored specifically to meeting these challenges and enables the designers to focus on the design, whilst we establish and implement the systems and procedures that facilitate successful delivery. This includes ensuring that there is clear definition of scope, promoting good communication, driving coordination, monitoring design quality, actively managing the client and stakeholder approvals processes, monitoring progress and ultimately delivering reduced design risk, greater programme certainty and increased quality of service. Job Responsibilities Supporting to AECOM Design Teams and external architects by providing assistance with the management of the design process in London, the UK and internationally.The Graduate Design Manager will be expected to support with the following tasks: Managing Sub-consultants Prepare responsibility matrix to identify sub-consultant responsibility for each area of scope. Draft and distribute sub-consultant back-to-back contracts so that all scope is accounted for. Manage updates to sub-consultant contracts and prepare final documents. Prepare and update cash flow projections. Establish procedures for invoice submission for sub-consultants and monitor. Track and report on the progress of all sub-consultant invoices and prepare a monthly Financial Report. Establish and Manage Design Procedures Establish and implement design procedures and protocols to be followed by the Design Team necessary for successful project delivery. Procedures shall be collated in a project handbook called 'Design Team Procedures'. The Design Team Procedures document will include information such as organisation charts, Project Directory, communication routes etc. We propose that the document is issued to the Client team also. Management of any information exchange including monitoring of deliverables issued by sub-consultants to determine whether submittals are as per agreed scopes. Monitoring Design Schedule and Progress Produce an integrated design schedule following liaison with all Design Team members and including key milestones laid out by the Client. Internal milestones, co-ordination sequences and delivery dates will be shown. Monitor design progress and identify areas of risk/ concern that are approaching. Identification of design deliverables, who they will be prepared by and when they need to be delivered. Documentation and Deliverables Prepare reports in the necessary format as required. Monitor and collate comments from the Client on design submission and manage responses from the Design Team. Track and monitor status of all comments affecting design stage and final close-out. Prepare and maintain drawing register. Manage project websites where necessary. Organising Project Meetings and the Decision Making Process Prepare and agree with the Architect a schedule for all project workshops and meetings, including a preliminary outline agenda, location etc. Prepare in advance a formal timetable and agenda for all project workshops and obtain all necessary input from the Design Team to ensure all key issues are addressed. Prepare and issue minutes of all major project workshops and meetings, circulate these minutes for comment before formal issue to the Client where applicable. Establish procedures and processes to assist in the briefing and information gathering process such as a Request for Information (RFI) system. Responsibilities and roles of decision making to be identified. Training Our Graduate Development Programme (GDP) along with our huge scope of projects across the globe, will challenge and inspire you to make a real difference to the world we live in. Our programmes form a core part of our business strategy globally, designed to develop the best talent across numerous disciplines to lead our business into the future. We have over 1,000 graduates on our programmes across the UK & Europe, from over 30 different disciplines, each and every one of them making a tangible difference to the environment we all live & work in. We will provide you with all the tools and support yo

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