LEGAL SECRETARY - COMMERCIAL PROPERTY

Do you commute to work at a distance and now looking to work in Crawley? Are you an experienced Legal Secretary looking to join a leading dynamic and progressive law firm? If so, an excellent opportunity has arisen for a Legal Secretary/Receptionist for a forward-thinking company based in Crawley. Our client is ambitious and looking to grow and If you are currently a Legal Secretary with excellent IT skills and you have experience with document amendments and track changes and looking to develop and drive your career forward we would welcome your CV. HOURS OF WORK: 9am - 5.30pm Monday to Friday BENEFITS: E xcellent additional bens Paid parking permits JOB DESCRIPTION: LEGAL SECRETARY: Experience preferably in Real Estate/Commercial Property. Making document amendments and document imaging/scanning. Document collation, version control and document review. Creating and populating tables, schedules and agendas Typing and collating correspondence and other documents from audio/digital dictation Track changes - amending and formatting documents quickly and accurately Converting PDF to word documents Table formatting Applying house styles to documents Modifying house styles to accommodate the client's needs Hyperlinking and cross-referencing of documents Management of team diaries and contact lists Answering calls and client liaison. Liaising with clients, including managing our client on-boarding process (which includes preparing engagement documents, file opening, assisting fee earners with the process and preparing and sending out invoices). Liaising with central accounts and facilities teams to arrange the posting of expense claims, WIP reports, file closures, cheques, printing and distributing them, and dealing with petty cash and file archiving. Also being responsible for securely storing important documents and deeds. RECEPTIONIST: Meeting and greeting clients. Setting up meeting rooms and organising the refreshments. Taking pride in maintaining client reception. Deal with post and monitor stationery and IT sundries, order new supplies and liaise with central facilities to maintain stock levels and maintaining the accident book. Assisting the events team with event organisation and maintaining and monitoring the Team’s Business Development schedule. Managing event invitation and contact lists, and liaising with catering and other suppliers. This work will be carried out following established processes and using workflow and work allocation systems as required. Full training in the systems will be provided. PERSON SPECIFICATION: Attitude and aptitude are most important to us. However, you will need to have: Previous experience working within a law firm. Legal Secretary experience Strong computer skills and experience in using MS Office tools (in particular Word, Excel, Outlook and Internet Explorer). Experience in track changes, formatting, numbering and tables and contents. Audio and copy typing experience. Attention to detail. The ability to multi-task and work to deadlines when required. The ability to work with large amounts of information. You’ll also need to be a self-starter who is organised, efficient and able to multi-task Ideally, we’d like you to have experience of using a legal document management and document review systems; although this isn’t essential and full training will be provided. Personable, pro-active and a team player and enjoys interacting with colleagues and clients KEYWORDS: Legal Secretary, Float Secretary, Litigation, Solicitors, Corporate, Company Commercial, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant. Commercial Property, Residential Conveyancing, Legal Executive. Legal Assistant, Property Lawyer. Crawley, Ifield, Three Bridges, Pound Hill, Worth, Broadheath., Copthorne, Tinsley Green, Shipley Bridge. Gatwick, Maidenbower, Burstow, Smallfield, Hookwood, Lowfield Heath, Pease Pottage, Handcross