Legal Secretary

Legal Secretary - Facilities Administration: Job description Are you a personable and pro-active team player? Do you enjoy interacting with colleagues and clients? Our client, based in Gatwick, is looking for someone to join their dynamic and progressive team. They need a forward-thinking individual who is ambitious and keen to drive their career. The role will require Legal secretarial duties along with "front of house" duties. Legal Secretarial duties will include: Making document amendments and document imaging/scanning. Document collation, version control and document review. Creating and populating tables, schedules and agendas. Management of team diaries and contact lists. Answering calls and client liaison. Liaising with clients, including managing our client on-boarding process (which includes preparing engagement documents, file opening, assisting fee earners with the AML process and preparing and sending out invoices). Liaising with our central accounts and facilities teams to arrange the posting of expense claims, WIP reports, file closures, cheques, printing and distributing them, and dealing with petty cash and file archiving. Also being responsible for securely storing important documents and deeds. Facilities Administration/Front of House duties will include: Meeting and greeting clients. Setting up meeting rooms and organising refreshments. Taking pride in maintaining the client reception. Deal with post and monitor stationery and IT sundries, order new supplies and liaise with central facilities to maintain stock levels and maintaining the accident book. Assisting the events team with event organisation and maintaining and monitoring the Team's Business Development schedule. Managing event invitation and contact lists, and liaising with catering and other suppliers. This work will be carried out following established processes and using workflow and work allocation systems as required. Full training in our systems will be provided. To be considered for this role you will need to have: Attitude and aptitude are most important to us. However, you will need to have: Previous experience working within a law firm. Strong computer skills and experience in using MS Office tools (in particular Word, Excel, Outlook and Internet Explorer). Audio and copy typing experience. Attention to detail. The ability to multi task and work to deadlines when required. The ability to work with large amounts of information. You'll also need to be a self starter who is organised, efficient and able to multi task. Ideally, we'd like you to have experience of using legal document management and document review systems; although this isn't essential and full training will be provided. If this sounds like the role for you then please send your CV to or call Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://candidate-privacy