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BMC Recruitment Group
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Newcastle upon Tyne, Tyne and Wear
Accounts and Office Manager
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Job Type: Full-time |
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Salary: £25,000 per annum |
Overview
Our client is a rapidly growing and multi award winning marketing communications agency who is looking to recruiting an Accounts and Office manager to join their team. Key Responsibilities - Accounts Manage creditors and debtors making sure the inflow and outflow of cash is appropriately managed, reporting any issues to Account Handlers/Managing Director about payment queries immediately. Always seek to achieve the best possible price for all overheads/expenditure, price checking on a regular basis and reporting any cost savings to the Managing Director for approval. Management of funds to and from the factoring company ensuring all transactions are reconciled on a monthly basis. Process BACS payments for creditors as required. Daily reconciliation of bank account to ensure all cheques, receipts and debit card payments is processed accurately. Check, convert to real and despatch all sales invoices on Synergist/Sage on a weekly basis. Check, process and circulate for authorisations all purchase invoices on Synergist/Sage. Raise any queries with the relevant account handler. Prepare weekly Estimate v Actual reports and attend meeting. Submit quarterly VAT return. Manage supplier rebates and ensure payments are received. Prepare monthly management accounts and reports. Key Responsibilities - Office Management Manage and ensure that all office/car insurances are valid and up to date. Manage all car maintenance and MOTs/Services as required. Manage all office related suppliers & keep renewal schedule up to date. Procure best value office consumables and equipment New starters, with support issue letters and contracts as requested by Senior Management. Track start and review dates for all members of staff keeping a centrally updated sheet that can be accessed by all Senior Management. From details supplied to you by Senior Management maintain all holiday and sickness records, keeping them up to date. From details supplied to you by Senior Management keep all personnel files up to date with the latest correspondence. Experience and skill required Previous accounts and office management experience Excellent organisational and planning skills. Good written and verbal communication skills. Ability to think on your feet and adapt to different situations. Team player and can work independently. IT skills: Word, Excel, Synergist, Sage A good standard of general education e.g. 5 GCSE’s (or equivalent) including English & Mathematics. Full driving licence.