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CLD Recruitment Ltd
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Manchester, Greater Manchester
Secretary
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Job Type: Full-time |
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Salary: £18,000 per annum |
Overview
Secretary Manchester Up to £22,000 An exciting opportunity has arisen for a Secretary to join a global Law Firm based in Manchester. You will be working collaboratively with the rest of the team, to deliver and provide a comprehensive secretarial/admin support service. Main Duties: - Taking ownership and responsibility to ensure the work is undertaken in the most appropriate way to maximise efficiency - Actively engaging with the workflow through the team inbox, directing work through it and Taking appropriate work from it in priority order - Coordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes - Organising meetings, ensuring rooms and conference facilities, video conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that any required catering and technical equipment is in place - Managing expectations in terms of deadlines and outcome of tasks assigned - Responding and dealing with external or internal telephone calls and queries in a professional manner and taking clear and concise messages for other members of the practice group as required - Organising travel arrangements through the travel desk, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Preparation of key documents including visas, correspondence (including invitation letters), travel invoices, expense claims and maintenance/filing of copies - Learning to organise agendas, presentations and meeting papers, including print production and timely distribution; ensuring that fee earners have all documents and adequate preparation time - Supporting the secretarial team by ensuring the timely completion of the support team's shared work, ensuring work of an appropriate level is dealt with according to priority - Demonstrating flexibility with working practices in line with the business need, especially in times of pressure/ high workload - Organisation of file management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required - Working towards full capability for managing and understanding of the end-to-end billing process, of standard bills, using Elite (internal financial system). Following the relevant procedures and prompting fee earners to complete all necessary time recording, or to enter such time recording on their behalf - Creating standard bills, disbursements, amending narratives as well as requesting credit notes - Understanding the client matter opening, client reporting and client balances processes - Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Skills Required: - Previous relevant experience as a legal secretary or Team Administrator - IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business - Excellent diary management - Document management and filing efficiently - Excellent telephone manner - Basic understanding of billing - Excellent organisation and prioritisation skills - Applies knowledge and judgement to solve problems and make decisions If you are an experienced Secretary or Team Administrator interested in this position pleae apply. CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.