PA/LEGAL SECRETARY

Maze Recruitment Services Limited ,
Manchester, Greater Manchester
More Details
Job Type: Full-time
Salary: £21,000 per annum

Overview

JOB TITLE: PA/Legal Secretary - Corporate or Commercial Intellectual Property SALARY: £21,000 - £23,000 - depending on experience bonus LOCATION: Manchester City Centre HOURS OF WORK: 9am - 5.30pm Monday to Friday BENEFITS: 25stat holidays - Death in Service Pension Do you commute to work at a distance and now looking to work in Manchester City Centre? Are you an experienced legal secretary looking to join a leading law firm? If so, an excellent opportunity has arisen for a Corporate or a Commercial Intellectual Property PA/Legal Secretary for a forward-thinking Law Firm based in Manchester… If you are currently a Legal Secretary with excellent IT skills and can-do track changes, formatting, tables and numbering and you have experience working within another legal sector we would welcome your CV. Your main purpose of this role is to provide a full secretarial service to the Department. This is an exciting opportunity to be a part of a lively team in a varied and fast-paced role Main Purpose of the role: Reporting directly to a fee earner or fee earners, provide PA/ Legal secretarial support for him/her and to the team as directed JOB DESCRIPTION: Providing general PA/Legal Support to the Head of the team and support other Fee Earners Copy type work using BigHand digital dictation system Creating new clients and information in the database with full and accurate data, in line with the company’s file opening and entity creation procedures Maintain the in-house database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times Dealing with Searches, Land Registry, SDLT returns and completing AP1s Ensure that all typed work is accurate and proof-read before being handed to the fee earner Prepare correspondence, documents (including track changing) and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting Ensure that signed correspondence is sent promptly to the Post Room Diary management using a computerised diary to ensure that no key dates, deadlines, tasks and appointments are missed by the fee earner Extensive client liaison - communicate a professional manner with clients, internal staff on the telephone and by email, relaying messages and providing assistance where possible Make appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner Filing, both paper - manual and electronic At all times comply with internal procedures as set out in the Office Manual and the Clerical Guide At all times comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.) In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm Work as part of a team when work is requested by any other fee earner PERSON SPECIFICATION: Minimum experience of 12 months in corporate, intellectual property or Legal Secretary Excellent organisational skills Experience of case management systems Thorough knowledge of Microsoft word Advanced word processing skills (tracking, multilevel numbering, tables of contents) RSA or stage 2 qualification desirable Team player Professional and helpful Willing to learn Able to use own initiative Reliable Good typing skills Can commute from: Manchester, Stockport, Greater Manchester, Sale, Altrincham, Cheshire, Lancashire, Ashton under Lyne, Stretford, Trafford, Bolton, Salford, Urmston, Hyde, Stalybridge, KEYWORDS: Legal Secretary, Corporate, Intellectual Property, Residential Conveyancing, Banking, Property Finance, Commercial Property, Residential Property, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant

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