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Smith and Byford
,
Sutton Green, Surrey
Commercial Administrator
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Job Type: Full-time |
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Salary: £18,000 per annum |
Overview
Commercial Administrator This role is for a full-time position based at our Head Office in Cheam. We are looking to employ an experienced administrator to carry out the PPM (Planned Preventative Maintenance) planning of engineers via the Vixen Diary System. The successful candidate will support our Commercial Gas Service team to achieve a high level of control, monitoring and consistency of focus on performance. General Administration: • Communicate effectively and in a timely manner with customers and sub-contractors, ensuring all queries are responded to effectively • Placing supplier orders, checking invoices to authorise payment and processing subcontractor reports • Engineer scheduling, programming, booking and distribution of work • Daily monitoring of engineer’s diary. • Dealing with calls from customers, clients and suppliers • Extracting, updating, filing and inserting information into the Vixen Diary System and other server systems • Reporting - Plant and Asset control and input • Distribution of documentation to client’s requirements • Updating engineer’s emergency call out rota • Assisting the management team as and when required • Efficiency and cost control of works • Engineer time sheet control and clearing • Co-ordinating between other departments, including Building Management Systems (BMS) • Any other ad-hoc tasks requested by management As part of this role you will be required to learn and understand specific requirements of each contract. You will ensure our systems and the engineers diary are duly used to comply with these conditions. Prior commercial knowledge is not essential.