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Joseph Gallagher Limited
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Leeds, West Yorkshire
Bid Coordinator - Office Administrator
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Job Type: Full-time |
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Overview
Management of the tender process: • Managing incoming tenders, ensuring these are picked up appropriately within the team and filed and logged on the correct systems in line with OP21 requirements • Maintaining the tender register, ensuring progress is clearly tracked • Downloading tender information from source and managing the tender shared drives and systems • Following up on tenders submitted Supporting the PQQ and tender process: • Assisting the tender team with collation of information and physical completion of PQQs • Keeping Tender support documentation up-to-date on the tender server Aiding in the supply of information for tender submissions from sites/company resources, requiring interface with various business functions •Formatting and submitting tender documentation to clients Reporting: • Weekly reporting on Estimator’s tender status • Weekly reporting of Estimator’s time allocation on tenders • Weekly updates on changes to the tender register Office Support Leeds: • Reception Duties – Calls, Hosting, Mail etc. • Administrative support to estimating team and design team • Report editing and proof reading • Collation and issuing of reports • Document control • Allocation sheet assistance and reporting • Any other office administration as required Job Skills, Experience and Qualifications Essential Strong administrative skills Ability to adapt to the use of new IT systems Organised with strong attention to detail Multi-tasker able to support multiple teams in various remote locations Experience of having worked within a construction or civil engineering business Exposure to tending for new business an advantage Experience of document control desirable