Float PA - Battersea - 30k

Next Employment ,
London, Greater London
More Details
Job Type: Full-time
Salary: £27,000 per annum

Overview

The role of PA/Secretarial Administrator is to co-ordinate and provide support to the Secretarial Administration team. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality, particularly when providing PA support/cover within the team. The PA/Secretarial Administrator is responsible for carrying out the following duties in accordance with Foster Partners procedures as found in the Secretarial Administration Guide. Responsibilities: Provide flexible cover and support to the Secretarial Administration team  Liaise with Secretarial Administrator Training & Development Co-ordinator to provide and coordinate training for new and existing Secretarial Administration team members  Be available as a point of contact for queries within and regarding the Secretarial Administration team  Assist the Head of Secretarial Administration with documenting the companies policy and procedure and maintenance of the Secretarial Administration Guide and related forms/templates  Assist the Head of Secretarial Administration with various ad hoc projects  Undertake general office administration duties as required  Contribute, or otherwise assist, as required When providing cover/support to the Secretarial Administration team: Manage diaries using initiative to make considered judgements when juggling multiple demands/changing priorities  Act as the internal and external first point of contact for studio heads/deputy studio heads/partners, gatekeeping as required  Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the studios heads/deputy studio heads/partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio heads  Anticipate and initiate follow up correspondence after meetings and events  Anticipate and initiate weekly reports on behalf of Studio Head for discussion at meetings  Co-ordinate and attend weekly Partner’s meetings [agenda preparation | follow up notes | assist with follow up as required]  Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material  Co-ordinate and meet regularly with Project Secretaries to ensure appropriate secretarial administrative support for Partners, project teams and projects on behalf of the Studio  Provide secretarial administrative support including management of expenses and filing, typing and editing documents  Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required  Undertake research as requested/directed by the studio heads/deputy heads/partners

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