Float Team Assistant

Aldrich & Company Limited ,
London, Greater London
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Overview

The jobs we advertise are still live but our clients are seeking very precise experience and with offices closed throughout the city, recruitment is proceeding at a very different pace. We ask for your patience and understanding. Thank you. __________________________________________________________________ A Delegated Management and Investment Advisory services firm is looking for a Team Assistant Float to support their HR team. The successful candidate will be a supportive team player, show flexibility and deliver in a fast-paced environment. This role is based in HR but you will be required to cover other PAs within the company as a float. Responsibilities: Proactive diary management and coordination for the Group Head and acting as gatekeeper Organising internal and external meetings Managing and booking travel and logistics in a time and cost effective way Meeting with the senior members regularly to discuss priorities and objectives Keeping track of team workload Attending meetings, taking minutes and following up on actions Preparing client documentation packs for client meetings Preparing and proofing documents and presentations Assisting with HR processes – reviewing processes and documentation Managing holiday requests and ensuring the team is sufficiently covered, occasionally providing cover Maintaining team logs (gift registers, absence, CPD etc.) Monthly expenses Screening and directing calls Planning and coordinating training and induction programmes Ad hoc HR projects and other tasks Proactively taking on overflow tasks Requirements: 3 years PA experience Team support Reception experience desirable MS Suite literate Business or Secretarial qualification desirable Flexible and proactive working approach Organised, logical and calm approach with fantastic attention to detail Excellent communication skills Efficient multi-tasker, able to prioritise efficiently Confidential and discreet

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