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Paterson Recruitment
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Oxford, Oxfordshire
Office Administrator
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Contract Type: Contract |
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Salary: £9.37 - £9.37 Hour |
Overview
Administrator My client requires an Administrator to join their team on a 3-4 month assignment, in their Oxford city centre offices. Job Purpose:- Working co-operatively, as part of a team to provide efficient and effective secretarial and administrative support to directorate teams who may not work from one office; Proactively liaising with colleagues to provide constant and consistent services, streamline practices, provide cross-service cover and help prevent excessive workload peaks. Job Responsibilities:- To provide office and financial support to the team, including:- Act as a first point of contact for the service, including general enquiries and reception; answer enquiries including some of a complex nature; redirect more complex enquiries appropriately. Process and respond promptly to incoming communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary. Produce a range of documents including letters/emails and presentations to a good standard by the required deadline. Use electronic and manual filing systems with due regard to security and confidentiality. Co-ordinate diary management to ensure information is accurate and up to date at all times. Organise meetings for individuals or groups ensuring that appointments are realistically planned, with regard to timing and venue; venue, catering and resources are booked appropriately; and preparing materials to support the event. Process financial tasks within the team including e-procurement and receipting of goods. Research and provide budgetary and statistical information using available systems. Administer grants, payments and transactions (e.g. employee claim forms and travel warrants). The successful candidate will have: English Language and Mathematics GCSE Grade C or above, or equivalent, or comparable ability Administration experience. Good communication skills. Good working knowledge of Microsoft packages, including basic website content knowledge. Commitment to providing good customer service with a drive for continuous improvement. Ability to work alone, as well as working co-operatively as a team member.