Admin Assistant/Accounts Assistant

The Collinson Group ,
Haywards Heath, West Sussex
More Details
Job Type: Full-time

Overview

To provide support to the purchase ledger function across all Travel Experience entities Key Responsibilities To process incoming invoices by email and post ensuring that it reaches the correct people in a timely manner • Assist with monitoring Purchase Ledger email account • Log incoming invoices from suppliers • Scan invoices and electronically file • Ensure invoices are passed to the relevant team for processing. • Accurately recording the information provided by the processing team • Preparing and inputting purchase requests, orders and invoices • Identify any differences between our records and the invoice with the relevant department • Create a header forms on the invoices for purchase payments • Accurately input the detail from the batch header on to our finance system • Pass the invoice and batch header to the Lounge Admin and Billing Supervisor for authorisation and release • Filing and archiving • Any other task that may reasonably be requested the Lounge Admin and Billing Manager/Supervisor • Organise outstanding items for bi-monthly payment runs Knowledge, skills and experience required Self-motivated, well organised with a positive attitude • Proficient in MS Excel • Experience using an ERP system (Not essential) • Good attention to detail • High level of accuracy • Good communication skills (both written and in person) • Team work ethic, willingness to help out where required throughout the finance department • Ability to multi-task

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