Office Administrator/ PA

Adecco ,
London, Greater London
More Details
Job Type: Full-time
Salary: £26,000 per annum

Overview

Office Administrator/ Personal Assistant Location: London Bridge Salary: £26,000 - £28,000 per annum Type: Permanent, Full-time, 9-6pm, Monday-Friday (1-hour lunch break) Our client is a well-established Interior Design company looking for a reliable and confident Administrator. Duties include Administration, Front of house, Personal Assistant tasks and some aspects of Finance. The right candidate should be confident, proactive, capable of multi-tasking, enjoy working under pressure but be able to manage their time. Some duties may include, but may not be limited to: Meeting and greeting all office visitors Dealing with all couriers Answering calls and taking messages General admin and diary management for the Directors Minute taking at weekly associate meeting Book travel and meeting arrangements for Directors e.g. hotels, flights, taxis etc. Check all visas up to date for travel & passports are in date Check all travel insurance policies are up to date, request new annual travel policies for new travellers Keep office address book and office calendars up to date Filing documents correctly Check office supplies - stationery, kitchen, janitorial - place orders or request orders to be made Stationery supplies - make sure deliveries are put away to keep reception tidy, regularly check the store cupboard, tidy up, dispose of empty boxes and wrappers people leave, put things away/back where they should be Cater for meetings - organise lunch & coffees when necessary along with the clear up of the meeting rooms Office maintenance - assist Office Manager with keeping repairs monitored, manage contractors when in the office working Assist with IT support - liaise with Office Manager and IT support company to book in IT maintenance tickets, request supplies, repairs and necessary replacements Occasional assistance with accounts filing - check with finance dept Collate receipts for credit card expenses and petty cash expenses - check with Finance dept Keep travel list up to date for any project that has a contracted quota of Europe/Asia/USA trips - report info to Finance Controller for client invoicing Overtime hours - Collate overtime hours for payroll reporting and submit to Office Manager Petty Cash - pay small amounts of expenses and submit expenses sheets to Finance Administrator The perfect candidate will have: 3-4 years Administration experience, within a similar role Excellent time keeping skills Determined and self-motivated attitude Excellent communication skills We regret that due to volume of response, we can only contact successful applicants. If you have not heard from us within 14 days, then unfortunately your application has been unsuccessful. Adecco is an Equal Opportunities employer that is happy to welcome applications for any applicant who fulfil the role requirements for this position. The Adecco group is a global company with more than 33,000 FTE employees and around 5,100 branches in over 60 countries and territories around the world. The Adecco Group offers a wide variety of services that include temporary staffing, permanent placement, career transition and talent development, as well as outsourcing and consulting. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy

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