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Huntress
,
Guildford, Surrey
Team Secretary
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Job Type: Full-time |
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Salary: £24,500 per annum |
Overview
Huntress Recruitment are very pleased to be working with our global client based in Guildford who are looking for a Team Secretary to assist the team. You will provide secretarial and administrative support to the directors and senior managers within a very busy team alongside two other Team Secretaries to ensure the smooth running of the business and ongoing effective communication. Reporting into the Senior PA your responsibilities will be: Preparation of client related correspondence including engagement letters, proposals, presentations Diary management - organising meetings, booking rooms and associated travel, organising conference calls using Skype for Business Billing related admin including preparation of client invoices, credit notes, producing WIP reports Accounts preparation support Expenses & travel booking using SAP Concur General admin including post , scanning, telephone queries, packaging up files/documents and returning to clients Recruitment related admin including organising interviews, assessment days, new starter inductions Reception cover including supervision of meeting rooms, AV support and refreshments Experience/Skills Project coordination skills Strong ability to plan, organise and prioritise work Experience of working in administration IT literate with a strong competence in MS Office especially Outlook, Word, PowerPoint, Excel and use of variety of IT data systems including web based systems and databases Strong command of spelling, punctuation and grammar Accuracy and attention to detail essential Ability to build strong relationships with clients and with various departments within the firm Ability to work under pressure and to deadlines, and to respond quickly Salary: Up to £29,000 depending on experience Hours: Monday to Friday, 9am-5:15pm Holiday: 25 days Bank Holidays HUNTRESS ARE NOW SHORTLISTING SO PLEASE APPLY NOW TO AVOID DISAPPOINTMENT Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.