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Gieves & Hawkes
,
London, Greater London
Reception & Admin Assistant
Overview
Reception & Admin Assistant St James’s, London £25,000 per annum Brand Summary Trinity Limited, principally engaged in the retailing of premium menswear in Greater China and Europe as well as licensing of its major brands globally. The Group manages five international menswear brands, namely Gieves & Hawkes, Kent & Curwen and Aquascutum. The Group has developed one of the largest menswear retail networks in Greater China by successfully introducing, promoting and managing international menswear brands in the markets where the Group operates. As at 30 June 2016, the Group operated 317 retail stores in Greater China, of which 242 retail stores were in Mainland China. Overview of Role You will be a pivotal member of staff within the company acting as the first point of contact for any visitors to the office. You will also provide admin support to the group EA and HR team. Usual day to day duties include, answering the brand switchboard phone calls, emails and/or directing these communications to the correct department/staff person managing in/outbound deliveries as well as raising PO’s for departmental orders. The role will be working Monday – Friday 9.00am – 6.00pm Main Responsibilities Answer and redirect all incoming telephone calls and taking messages where necessary Meet and collect guests from the reception area and deliver them to their appointment, ensuring that they are comfortable and have been offered refreshments Receive bulk royal mail, sort and distribute to each receiver. Receive incoming courier packages and distribute where possible. Book and dispatch courier packages Manage the Company taxi account and book taxis as and when required. Manage and replenish the weekly milk, tea/coffee, sugar and water order for Head Office Ensure that the front of house, hospitality and postal area is kept clean and tidy at all times Coordinate and make reservations for all domestic and international travel, including flights, accommodation, taxis, ensuring that it is in line with company travel and expense policy Control the booking of the conference room for external and internal meetings Raising purchase orders on our finance system as requested and other provide support for the HR team with other administrative tasks including employment reference requests, scheduling interviews, Any other ad-hoc duties that are within the skills and experience of the job holder Skills Attention to Detail Personable Team-player Discreet Organised Reliable Requirements Excellent communication Excellent grammar and spelling Have worked in a customer facing/hospitality role for 1 year minimum Excellent Timekeeping If you think you would be a good match for this role, apply below.