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Mind Partners LLP
,
London, Greater London
Office and Sales Administrator
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Job Type: Full-time |
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Salary: £25,000 per annum |
Overview
This is to work within the UK subsidiary of an internationally acclaimed Luxury Cosmetics Brand, Nuxe. They have a presence worldwide and are still growing, doing exceptionally well in the UK. Sales Administration · The main point of contact for any logistic & invoicing matters, including 3rd party warehouse in London; · Keying in orders for retailers; · Following order dispatching & solving any issues; · Stock management in coordination with the warehouse (leftovers, overstock items, expiry stock management); · Master data handling; · Confirmation and follow up on monthly stock order from Head office (including all new promotional items and new launches); · Coordination on code creation with head office & setting up in the system; · Kitting instructions for local promotions; · Responsible for reporting: · - Weekly: Weekly sell-in, stock & sales report, stock analysis for retailers, · - Monthly: Business Analysis, Wholesale report, DSO. · Responsible for arranging yearly inventory with warehouse; · Responsible for yearly wholesale pricing and dispatching to retailers; · Following invoicing & payment recovery with retailers; · Coordination with sales, marketing & account team. Office Administration · Main contact to Business center office company; · Organizing office maintenance and repair; · Ordering stationery, office equipment products and furniture; · Handling IT maintenance company; · In charge of car lease /all insurances/phone contracts and bills; · Booking any team events (lunches/drinks); · Administrative matters for newcomers/exiting employees; · Responsible for monthly analytic coding all logistic and office invoices. COMPETENCIES and KEY SKILLS - Technical: · Intermediate skills in Microsoft Office software package; · High level in Excel is required ; · Good written and oral communications skills; · Rigorous, accurate, attention to detail, executing flawlessly and the ability to multi-task a must; · Proficiency with numbers; · Fluent in English and French is a plus. - Human Quality : · Strong team player, and able to work in a small team; · Dynamic, very operational person; · Quick learner, adaptable, flexible and reliable; · Good at problem-solving; · Able to meet deadlines in a dynamic fast-paced environment.