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Aldrich & Company Limited
,
London, Greater London
Office Manager, Insurtech, City
Overview
The jobs we advertise are still live but our clients are seeking very precise experience and with offices closed throughout the city, recruitment is proceeding at a very different pace. We ask for your patience and understanding. Thank you. __________________________________________________________________ A dynamic and progressive firm in the City are looking for an Office Manager to join their growing team. This is a crucial role to the business orchestrating an imminent office move as well as assisting with HR duties. The ideal candidate will be highly motivated and ambitious and someone who takes pride in their work. Office Management Responsibilities: Maintenance and on-going development of London office space Devise and maintain office systems and records, including data management and filing Build and maintain supplier relationships Implementation of health and safety initiatives and taking the lead as Fire Warden/First Aider Ensure that London office security processes are clearly defined and implemented including the issue and management of access passes, keys/fobs General accounting duties for office expenses: approving invoices, processing credit card charges etc. Produce management data and information across operations, finance, compliance, HR, learning and development Document production including general correspondence, briefing papers, reports and presentations Arrange meetings, conference calls, worldwide travel and accommodation Event Support (breakfasts, lunches, team events) both held in-house and externally Oversee the meeting room facilities to ensure they are functional and fit for purpose HR Responsibilities: Manage the full employee life cycle; issue offer letters, contracts, appropriate follow-up and employee onboarding/offboarding processes Maintain staff data and personnel files, ensuring that they are current at all times Management of benefit schemes including pension, death in service, private medical insurance, issuing P11d’s Ensure recruitment contracts are signed off in accordance with negotiated fees and filed appropriately Maintain holiday and sickness absence records and produce reports Keep up to date with employment legislation Supervision of the office administrator Requirements: Demonstrable facilities/office management experience in an office of 50 staff Completion of an office move previously is desirable Advanced MS Office Suite A firm understanding of relevant staff benefits and employment legislation Able to work as a team and using own initiative Analytical with strong attention to detail Solid administrative skills, adept at setting up processes and procedures from scratch Able to prioritise a demanding workload and juggle a multitude of tasks with ease; Proactive approach to work and a strong work ethic