HR and Payroll Administrator

Purpose of Role: To provide a range of HR, Payroll and commercial administration support services in order to assist with effective and efficient operation of the shared service team. To provide a generalist HR service to managers and employees ensuring that HR policies and procedures are adhered. Main Duties and Responsibilities Duties will include but not be limited to the following: Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments. Production of standard correspondence and letters in relation to HR matters, including processing of paperwork associated with employment changes and variations to contracts. Create and maintain all employee files, ensuring creation of new files and archiving of leavers and cleansing of employee information held. Verify Right to Work for new starters and manage the ongoing checks for existing employees. Ensure new joiner administration is completed prior to joiner starting liaising with other key stakeholders in the business to ensure the on-boarding experience is seamless. Ownership of the DBS process, ensuring that these are completed in a timely manner and monitored throughout the year. Assist in arranging and running employee inductions and other mandatory training required. Ensure HR payroll administration is accurate, liaising with the Payroll Officer when required to ensure any employee payroll issues are addressed. Assist with the processing of the Payroll dealing with employee salary and payroll queries as and when required. Provide first point of contact HR guidance in line with HR policies and procedures, escalating to the relevant team member as appropriate. Administration of the HR Online and Sage HR systems, ensuring any changes to employee details are updated. Co-ordination of the HRHelp mailbox including the distribution of activities and queries to the relevant HR team member or addressing employee queries within the scope of the HR Administrator role. Create HR analytics and work with the HR team to monitor and review absences including holidays, sickness, maternity or family leave absences. Telephone support across the team Standard Company Requirements To comply with all Health and Safety requirements as outlined by the Health and Safety Executive and business. To participate in all relevant quality programmes and assist as required in quality initiatives. To comply with the guidelines of the Medicines and Healthcare Products Regulatory Agency (MHRA) to maintain an awareness and understanding of regulations that apply to the post. Where the role includes any task relating to the purchasing, storage or sales of medicines, an understanding of the principles of Good Distribution Practice (GDP) is required. At all times the post-holder should act in a way that supports the Company in maintaining its essential licences and certifications. To ensure PPE issued by the business is worn in accordance with Health & Safety legislation. Training is undertaken as recommended by your Manager. Carry out any other reasonable request as requested by your Manager. Skills Required: IT Literate including experience of the Microsoft Office packages including Word, Excel and Powerpoint Able to work with high volume administration activities in a fast paced environment with short deadlines A friendly and professional manner Excellent time management and high level of accuracy when producing documentation A strong team player who is willing to roll up their sleeves and support the wider HR and Commercial Admin team A can do attitude and flexible approach A proactive thinker who anticipates key stakeholder needs or procedural problems and finds solutions to address them A completer finisher who keeps on track of open work activities and escalates where needed. Able to use own judgement when appropriate. Experience Required: Experience of working within in HR or people focused environment where there are multiple internal or external stakeholder demands Excellent Administration experience , ability to self-prioritise and multitask Qualifications Required: HR qualification or working towards would be desirable