Bid Executive

This is a fantastic opportunity to work as a Bid Executive for the leading and fastest growing provider of space management solutions who are growing rapidly. The main purpose of the Bid Executive is key to the on-going success and future growth of on the company. Reporting into the Bid Manager, you will be responsible for introducing and coordinating the bid response process for specified contracts, developing and maintaining a knowledge base of 'standard' answers and templates, as well as identifying ways to improve the quality, consistency and efficiency of the bid response process. As a key interface with our prospective customers, across all three brands, you will set the standards in customer service. To do this effectively you will need to liaise with other teams and senior stake holders to ensure submissions are made on time and to the required quality. Key Responsibilities for the Bid Executive Duties include:- Drive bid process for specified contracts and be first point of contact for customer and internal stakeholders Support the bid process for any other contracts Arrange all meetings with relevant stakeholders to meet all bid deadlines, ensuring board sign off is completed 48 hours before submission deadline Lead kick off meeting for specified contracts Liaising and engaging with key business stakeholders to ensure that all bid submissions led by you, give us the best winning but profitable, option Maintain computer-based bid library both during an active bid and also between bids to ensure we have answers to possible future bid questions to include reference materials Create template proposals for less complex bid responses and add to Bid Library Develop knowledge of the business, its products and services by reading and review previous bid and design documents and spending time with pre-sales, technical and commercial functions Lead as Framework Manager for ESPO and NHS SBS Frameworks Monitor/managing all portals and OEJU notices, source and track opportunities, sourcing new opportunities and registering the company on new portals Produce key risk document ahead of the kick-off meeting for bids you are leading on Create presentations for all customer meetings following tender submission Support all next stage meetings until contract award Organise and arrange site visits - ensure they relevant people are attending and providing me with the correct information to assist with the response on all bids Liaise closely with the following departments: technical, sales/account management, who will manage the contract once it has been awarded on all bids Lead handover meetings with 'project' team members and key stakeholders following a successful win, ensuring they are aware of the solution we have offered on all bids Complete all new supplier applications/accreditation portals Keep track of all tenders for reporting purposes Constantly trying to keep up to date with new legislations/new ways to improve our bid process Key Skills required from the Bid Executive Excellent communication skills, especially written English grammar, spelling & vocabulary, ability to create compelling written documents Demonstrable commercial understanding of pricing methods, and profitability Strong communicator to engage with all stakeholders Excellent IT Skills - Excel, Word and Publisher Able to work to tight timescales particularly when developing proposals Substantial experience using MS Office including Word and PowerPoint. If you feel this role could match your skills and experience, we'd love to hear from you as our client is looking to hire immediately. They are offering attractive salary packages including basic salary up to £35k with benefits. If you are interested in applying for this fantastic opportunity, feel free to attach your CV or call our office for a confidential discussion. GK Recruitment Ltd are acting as an Employment Agency