Office Coordinator - Leading Independent Estate Agent

Office Angels ,
London, Greater London
More Details
Job Type: Full-time
Salary: £26,000 per annum

Overview

JOB TITLE: Office Coordinator COMPANY : Estate Agent HOURS : 9.00am - 18.00pm | Monday - Friday TERM: 12 Month FTC Start Date: 9th March 2020 SALARY: £27,000 pa. BENEFITS : 20 days in 1st year plus 8 days Bank Holidays not worked. Leave increase to 1 day for each year work, maximum to 5 years. Office is closed between Christmas and New Year and not taken from leave allowance. Travel ticket loan, access to GP Med 24 advice, Cycle to work scheme, auto enrolment pension scheme. LOCATION: Close to Farringdon Station WOW FACTOR: Independent Estate Agency, friendly team, well established company Our client is looking for an experienced Office Coordinator to join them in their Lettings office based within walking distance of Farringdon Station. This is a fantastic opportunity to join an Independent Estate Agent on a 12-month FTC. You will be providing all support to the busy Lettings Department, as this is for maternity cover there will be an extensive handover to support your transition into the role. DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO: Welcome visitors into the office and deal with any lettings & sales queries Answer the telephone and deal with any Landlord, Tenant and Applicant queries Open the post and deal with any voice mail messages General office duties including photocopying, filing, stationery orders and opening and distribution of post Dealing with email correspondence on a daily basis Maintain databases to ensuring property Vendor, Landlord, Tenant and tenancy details are always up to date and accurate Assist in the reference and credit check process for new and prospective tenants Prepare tenancy agreements Distribute tenancy agreements and supporting documents to Landlords and tenants Sending documents to Landlords and Tenants via DocuSign Download photographs, altering if necessary and adding to website and marketing material Prepare and order Sale & Lettings window cards and lettings lists Arrange for Sale & Lettings boards to be erected, where required Coordinate gas safety certificates, electrical certificates and EPCs Arranging check- in appointments and inventories Chase outstanding business & ensure it is transacted efficiently Liaising with other offices with property information and updates Maintain an accurate record of the allocation and movement of property keys Provide full office support Enter property requirements on to databases Ensure electronic and paper filing is kept up to date and accurate Any additional duties given by Sales / Lettings Manager Help with inter - office cover if required AD-HOC work given by directors Ordering Let Cards for each deal Adding tenant information and meter readings on Just Move In for all new tenancies and once a tenant has given notice Assist in canvassing and mail out's Arranging Office maintenance as required Health and Safety officer/first aider Keep a log of bookings for the meeting room and to prepare the room for use, including making hot drinks for meetings File Archiving and maintaining the system Completing marketing check lists at the commencement of a tenancy Arranging Invoices and chasing payments as required Any other Ad-Hoc work as required SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED: Estate Agent experience or legal knowledge Compliance experience (desirable) Attention to detail, confident, organised Strong administration and strong communication skills NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Liverpool Street branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://candidate-privacy

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