Office Coordinator

United BioSource Corporation. ,
London, Greater London
More Details
Salary: HASH(0x5624d5462c08)

Overview

Office Coordinator - fixed term contract At UBC, we believe in improving people's lives. We do this by putting patients at the centre of everything we do whilst partnering with life science companies to make medicine, and medical products, safer and more accessible. UBC is a provider of pharmaceutical support services generating authoritative, real-world evidence of product effectiveness, safety, and value in order to assist healthcare decisions and ultimately enhance patient care. We are currently on a transformation journey following our divestment from Express Scripts in 2017. Externally, we are reestablishing ourselves in the marketplace as a standalone premier pharmaceutical services provider. Internally we are building an organisational culture to be proud of, which will unite us and enable us to reach our future ambitions of growth and success. We are an inclusive organisation of talented and friendly people, where you will have the opportunity to broaden your experience, and contribute to shaping our future success. We are currently looking for an Office Coordinator who can support our reception and office needs at a busy time of transition to a new office. We need someone who can work with us as we project manage the move. Someone who can review our existing vendors, streamline them for efficiency, source new vendors who better fit our culture and future needs, and who can support us in our new office premises. At the same time our Office Coordinator will be responsible for supporting the operation of the UK office, clients and staff as outlined in the description below. Key responsibilities Answer, screen and forward incoming phone calls Greet and welcome guests as soon as they arrive at the office Ensure the reception area and office are kept neat and tidy Receive, sort and distribute incoming mail; prepare and send outgoing mail and FedEx packages as requested Maintain the condition of the office and arrange for all necessary repairs & upkeep Be the key contact for day-to-day coordination of all key facility's suppliers Provide expedient support for the facility's needs of the London office. Handle day to day matters ensuring vendors are delivering expected levels of service and hygiene. Maintenance and repairs to be scheduled on a timely basis Order office supplies for staff breakfast, kitchen, washroom and stationary. Keep an inventory of stock and merchandise for the company Keep updated records of office expenses and costs, pass invoices to Finance for processing, ensuring PO's are raised Work with HR to maintain UBC-templated CVs and training documents Perform general administration duties as required Assisting in client, visitor and audit meetings by collating the relevant information, booking the meeting room, managing lunches/refreshments, transport etc. Support the organisation of employee events, calls and meetings. Such requests may come from any of the groups in the UK - Operations/Project, Finance, HR of Legal Lead a team of fire marshals, typically 3-4 volunteers, ensuring compliance of fire drills etc. Maintain and manage all file storage (on-site and off-site) Support travel needs for leaders in the UK where the itinerary may be complex Personal qualities Represents the business with a positive attitude and professional manner Excellent written and verbal communication skills Reliable, collaborative and respectful at all times Positive and confident communicator in the reception environment and with staff Approachable and able to build good relationships across all areas Organised with strong interpersonal skills Customer service focused, able to provide the best support to internal and external customers Self- motivated with a positive \"can do approach\"; proactive and flexible in terms of what's required to support the office, staff and clients Use of initiative and common sense Attention to detail Discreet where required with confidential matters Willingness to work across a wide range of activities from basic admin / reception to more challenging areas. Skills Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) ABOUT UBC United BioSource Corporation (UBC) is a leading provider of pharmaceutical support services, partnering with life science companies to make medicine and medical products safer and more accessible. Our services support the full lifecycle of medicine and medical products, including development, commercialization, and long-term value and safety. While UBC offers employment within Patient Support, Nursing, Pharmacy and Corporate, two main focus areas for the company are Clinical Development & Research and Safety & Risk Management. Members of the Clinical Development and Research teams help evaluate study protocol, target study population, recruit physicians and patients, and collect, clean, validate and report data. As a result, sponsors are able to submit findings to regulatory authorities or make a no-go decision in a timely and clear-cut manner. Additionally, our Safety and Risk Management teams develop, deliver, and report evidence to reinforce safe and appropriate product use. Through our Patient Access services, we help patients begin therapy quickly and remain on therapy, building strong relationships with patients to ensure optimal care. You can find out more by visiting www.ubc.com

People also viewed