Records Clerk

Our client is looking for Records Clerk

Qualification and Experience

Four subjects at GCE O’Level/CSEC/SSC/City & Guilds inclusive of English Language and Mathematics. 

Plus 

A minimum of two (2) years’ experience at a clerical level in Personnel Administration or Human Resource within a public sector organization. 

 

Specific Knowledge and Required Skills

Excellent typing skills. Good speedwriting and minute taking skills. Excellent oral and written communication skills. Good time management and organizing skills. Good interpersonal and customer service skills. Ability to work on own initiative. Professional attitude and confidentiality 

 

Key Responsibilities will include:

Interviewing visitors and callers, determines the nature of their enquiry and refers them to the appropriate officer. Receiving and sorts incoming mails and dispatches outgoing mails Preparing internal and external correspondences Performing typing services for the department. Typing reports, budgets, programmes plans, routine letters/memoranda Recording the movement of correspondence and files. Printing and or copying of office form, correspondence, reports and other documentsPlanning for meetings, and seminars Organizing and service meetings (producing agendas, taking minutes and prepares minutes required). Developing and maintain an effective information storage and retrieval systemProviding support to employees Ensuring all schedule vacation, departmental and sick leave are processed through human resources management and development Unit Liaising with staffs in other facilities on the instruction of the reporting officerKeeping electronic inventory of equipment Scheduling appointment for inpatients and outpatients referred to clinical dietetics services Ensuring that health records are retrieved on Monday and Wednesday for NOPCEntering Nutrition Clinic statistics entered on appropriate form after each clinicCollating data for inpatient clinical dietetics service Ensuring that data for administrative and clinical dietetics quarterly report are accurately entered in Excel spread sheet. Assisting the Regional Dietitian/Chief Dietitian in validating data Ensuring the safety and security of confidential documents and reports.Following up on correspondences and assignments issued by the reporting officers to functional officers. 

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

May be required to work beyond the normal working hours. Required to meet numerous critical deadlines