Legal Admin/ LBP Formalities Specialist

We are seeking a Legal Admin/LBP Formalities Specialist to join our friendly team in GSK HQ! This role would be a fantastic experience for an administrator looking to move into the IP space. Your responsibilities; Database and Anaqua: * You will be working with our trade mark databases (prior knowledge not essential) * Maintaining accurate records. * Assist with the docketing of any new trade mark rights coming in and the transfer of any trade mark rights being transferred out. * Check trade mark renewal reminder information from Third Party sources against our internal databases and update if necessary. * Cross-check data entry and existing data in Anaqua in accordance with standard procedures and update if necessary. * Update records constantly with e.g. application/publication/registration details as new details become available. Formalities Practice: * Assist with the preparation of all formal documentation necessary to meet legal requirements (e.g. Powers of Attorney and Assignments), including arranging for notarisation/legalisation as appropriate to manage trade mark rights. * Assist with instructing external counsel to renew trade marks following a strict internal renewal process. * Process registration certificates and other legal documents (such as change of ownership certificates, renewal certificates). General Administration * Assist with maintaining IP Office deposit accounts. * Resolve filing, database or procedural issues within a broad range, escalating as appropriate. * Analyse and resolve Attorney and/or paralegal enquiries. * Assist with the preparation of Internal, General and Corporate Powers of Attorney and monitor expiry dates and renewing Powers as appropriate. * Update procedural documentation to ensure continuous process improvement * Monitor and help assist with correspondence in departmental central mailboxes. * Monitor and comply with deadlines for submission of subsequently filed documents. * Save correspondence to the appropriate document management system. * Archive legal documents following internal process. * Assist with various verification projects by contacting external counsel, using registry databases, comparing data and then update the trade mark databases accordingly. * Have regular communication with immediate colleagues and with the wider IP Services team, making recommendations for continuous improvement to processes thus ensuring consistency in trade mark practices. * Assist with generating multiple reports in a timely and effective manner in various formats - status reports, renewal reports, task reports, docketing. * Monitor external counsel updating in Anaqua. * Follow internal processes and procedures. * Other general formality related activities. Basic qualifications: * Demonstrable experience working within a legal function as an administrator. * An understanding of the importance of meeting deadlines. * Ability to be able to work independently. * Ability to work as part of a team. * Confidence to ask to questions/seek further guidance when needed. * Ability to multi-task. * Positive and enthusiastic outlook. * Ability to prioritise a complex workload with conflicting deadlines. Preferred qualifications: * Project management experience. * Prior experience with trade mark databases. As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers. As a candidate for a role, we want you to feel the same way. As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only). We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are. Please don't hesitate to contact us if you'd like to discuss any adjustments to our process which might help you demonstrate your strengths and capabilities. You can either call us on 0808 234 4391, or send an email ukdiversity.recruitment@gsk.com As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. R