Personal Assistant

For Worcestershire Council we are currently looking for an experienced PA to support the head of their Legal and Democratic Services department. The role is to: * Proactively provide all PA functions to the Head of Legal and Democratic Services including administrative services, records management, financial systems and other databases administration. * Arrange meetings. * Minute taking. * Diary management. * Assist in managing the Head of Service's inbox to prioritise or respond as needed. * Proactively arrange conference and travel bookings for senior managers. * Collate reports and background papers for Council, Cabinet and other member meetings. ? * Collate user survey information and produce survey reports. ? * Manage the law library and ordering. * Manage the legal fees (external lawyers) spreadsheet. * Liaise with elected members and senior officers as needed. ? * Receive and respond to internet-based queries; emails; letters and telephone calls; initiating and taking action when necessary on behalf of senior management. * Ensure that correspondence and other information is appropriately filed ; electronic files are kept up to date and that bring forward and reminder systems are operated efficiently.? * Assist with specific projects as directed/on behalf of senior managers and consistent with the general level of responsibility of this job. Please apply if you have: * Experience as a Personal Assistant in a public sector environment or legal environment * Excellent IT skills including Microsoft Office and Powerpoint * Excellent interpersonal skills with an ability to communicate effectively, both written and orally, with a wide range of people including Councillors, senior managers and outside agencies * The ability to develop positive relationships * A good knowledge of project management * An understanding of the Freedom of Information Act (and Environmental Information Regulations) and its practical application in a public authority Responsibilities: For Worcestershire Council we are currently looking for an experienced PA to support the head of their Legal and Democratic Services department. The role is to: Proactively provide all PA functions to the Head of Legal and Democratic Services including administrative services, records management, financial systems and other databases administration. Arrange meetings. Minute taking. Diary management. Assist in managing the Head of Service's inbox to prioritise or respond as needed. Proactively arrange conference and travel bookings for senior managers. Collate reports and background papers for Council, Cabinet and other member meetings. ? Collate user survey information and produce survey reports. ? Manage the law library and ordering. Manage the legal fees (external lawyers) spreadsheet. Liaise with elected members and senior officers as needed. ? Receive and respond to internet-based queries; emails; letters and telephone calls; initiating and taking action when necessary on behalf of senior management. Ensure that correspondence and other information is appropriately filed ; electronic files are kept up to date and that bring forward and reminder systems are operated efficiently.? Assist with specific projects as directed/on behalf of senior managers and consistent with the general level of responsibility of this job. Please apply if you have: Experience as a Personal Assistant in a public sector environment or legal environment Excellent IT skills including Microsoft Office and Powerpoint Excellent interpersonal skills with an ability to communicate effectively, both written and orally, with a wide range of people including Councillors, senior managers and outside agencies The ability to develop positive relationships A good knowledge of project management An understanding of the Freedom of Information Act (and Environmental Information Regulations) and its practical application in a public authority