Payroll Assistant (Healthcare)

Company Description Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day. Our promise to our people: a place to work where you can thrive and be your best every day. Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day. Our culture - our core values and how we behave : * We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie. * We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie. * We go the extra mile: whether it's keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA. * Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal. * Our customers' business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do. Job Description Main Duties: * Maintains payroll information by collecting, calculating, and entering data. * Updates payroll records by entering changes in exemptions and department/division transfers. * Prepares reports by compiling summaries of earnings, deductions, leave and other wage related data. * Resolves payroll discrepancies by collecting and analysing information. * Provides payroll information by answering questions and requests. * Maintains payroll operations by following policies and procedures; reporting needed changes. * Maintains employee confidence and protects payroll operations by keeping information confidential. * Contributes to team effort by accomplishing related results as needed. * Ensures timesheets and relevant information are processed and forwarded to payroll to meet time lines. * Cross-checks timesheet information with Biometric terminal data to ensure correct payment information is sent to central payroll. * Undertakes additional duties in line with capabilities as required to fulfil requirements needed by the contract * Communicates effectively with all the teams to ensure there is a seamless way of working across the contract. * Utilises the internal HR systems, people support services and guidance to promote best practice * Ensures that all payroll and absence management process are effectively controlled to minimise disruptions and impacting on engagement levels. * Responsible for purchases and stock control. Develops processes to ensure all service provisions are captured and billed correctly * Brings to life the Mitie values on a daily basis and demonstrates the exceptional everyday. Qualifications * Experienced in payroll in a similar business would be advantageous * Strong data analysis * Strong numerical and other data entry skills with great attention to detail * Excellent reporting skills * Solution orientated and proactive. * They possess an intermediate knowledge level of all Microsoft office packages. Fully competent in the use of PCs and other types of technology * Has developed excellent written and verbal communication to support them in their role. * Fully capable of understanding and maintaining the confidentiality across the site and respecting the needs of all stakeholders. * Works well under pressure to meet the challenging deadlines * Has the ability to effectively plan and manage own workloads, however understands when to ask for support when needed. * A team player with strong interpersonal skills and the ability to interact at all levels. * Demonstrates a positive 'can do' attitude and can flex their style to meet the needs of the business * Represents Mitie and the client at all times in a professional, courteous and confident manner Additional Information Health and Safety responsibilities: * Follow Group and company policies and procedures at all times; * Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment; * Use all work equipment and personal PPE properly and in accordance with training received; * Report any issues or training needs to your Line manager and /or via your divisional incident reporting system; Information Security: * Ensure compliance with Mitie's information security procedures in all activities; * Proactively identify and report security risks to your manager; * Report actual and suspected security incidents; Note: This job description Is intended to give the post holder an appreciation of the role envisaged for this pos