Finance Administrator

Job Overview To provide administrative and payroll support to the finance department, responsibility of the processing of a weekly contractor payroll and support in customer invoice generation. To collate weekly contractor payroll data for submission to a 3rd party payroll processing company, ownership of accounts payable and receivable functions. Job Duties: To collate weekly contractor payroll data for submission to a third party payroll processing company Liaising with internal colleagues to ensure all contractor timesheets and expenses are received in time to meet internal deadlines Using the company wide database and internal systems to ensure all contractor information, for example pay rates, are inputted correctly Creating a "missing timesheet" log which shows outstanding timesheets on a weekly basis Inputting and processing contractor timesheets and expenses into Sage Submitting weekly payroll data to the external payroll department, ensuring all data sent is correct and formatted correctly Acting as the main point of contact for the external payroll department, ensuring they are kept up to date in regards to starters, changes and leavers Acting as the main point of contact for colleagues, in regards to any payment queries Raising Sales invoices using Sage based on contractor timesheets, collating timesheets and invoices in PDF for distribution to the customers. Generating and distributing weekly customer statements Managing the credit control process, providing customer feedback and payment dates to Financial Controller Managing the purchase ledger email inbox, processing purchase invoices and filing electronically. Reconciling supplier statements Processing internal staff and contractor expenses and credit card transactions, ensuring compliance is upheld. PERSON SPECIFICATION: Education and Qualifications Criteria Assessment Requirement Educated to GCSE level, or equivalent Pre-screening Essential Studying towards/completed finance/accounting qualification (Degree, AAT or higher) Pre-screening Desirable Job Related Experience Criteria Assessment Requirement Sage Line 50 experience In-tray exercise Essential Intermediate MS Excel skills In-tray exercise Essential A broad understanding of payroll processes Interview Desirable Experience processing expense claims Interview Desirable Knowledge of recruitment processes and systems Interview Desirable Specific Skills / Personal Characteristics Criteria Assessment Requirement Enthusiasm Interview Essential Good communication skills , having the ability to communicate effectively to a range of people Interview Essential The ability to prioritize conflicting tasks Interview Essential The ability to work within a team, working with internal departments and staff who may work in different office locations Interview Essential